About the role

Working closely with the Practice Director, you will serve as the engine room of the business. You will take full ownership of studio administration, fee proposals, financial control, HR administration, and process optimization.

Key responsibilities

- Work with the senior team to create tender submissions and fee proposals
- Oversee project invoicing, fee projections, WIP tracking, and accounts receivable/payable using Xero and architectural management software
- Monitor cash flow, assist with budget preparation, and prepare monthly/quarterly practice performance reports for the Director
- Review client fee proposals, sub-consultant agreements, and architectural contracts (e.g., ABIC / AIA forms) to ensure compliance and profitability tracking
- Manage studio overheads, software licenses, IT support, insurance renewals (PI, Public Liability, Workers Comp), and supplier relationships
- Coordinate project scheduling, resourcing, and team capacity planning
- Maintain leave schedules, timesheet tracking, and compliance with workplace regulations
- Foster a collaborative, well-organized, and positive studio culture





About you

- 3+ years of experience in Practice Management, Operations, or Senior Studio Administration within architecture, engineering, interior design, or creative professional services
- Experience in InDesign, Word, XERO, Excel or similar systems is beneficial
- Strong financial literacy, excellent organizational skills, clear written and verbal communication, and acute attention to detail
- Proactive, self-directed, and comfortable working autonomously to build and refine operational systems

About us We are a design-focused architectural practice based in Canberra and Sydney, delivering high-quality residential, commercial, and specialist consulting projects.

Benefits

- Flexible work hours and days structured to suit work-life balance or family commitments
- Working from our office located in Canberra with a supportive, collaborative, and skilled studio environment
- Direct impact on shaping the business practices of an established, expanding design firm

📌 Architect Firm Part-Time Practice / Operations Manager (Canberra)
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