Contract Administrator | Class 2 & 3 Mixed-Use | D&C;

Milton, Brisbane QLD

Full time, permanent

$150,000 – $180,000 + super

- Own the head contract on a major mixed-use project
- Tier 2 builder with a tight, senior project team
- $150k–$180k + super, laptop, start within a month

A leading Tier 2 builder is adding a Contract Administrator to its project team in Milton, Brisbane. This is a permanent, hands-on commercial role on a Class 2 and Class 3 (residential and hotel) design and construct project. You’ll report directly to the Project Manager and work closely with the team. If you enjoy owning the commercial side of a job from tender through to final account, this role gives you real influence over the outcome.

Head contract and commercial management

- Manage the commercial and legal aspects of the head contract, including negotiating and finalising variations, delays and other contractual claims
- Prepare head contract claims, client variations (with all supporting documentation) and PCG reports
- Liaise with legal counsel on the head contract, alongside the GM and PM
- Monitor and report all Notices of Delay and Extensions of Time
- Draft client and subcontractor notice letters that enforce contractual obligations
- Manage contract and project risk
- Control project costs, prepare cash flows, and produce all reports with a focus on cost reporting

Procurement and subcontracts

- Carry out take-offs during the tender and delivery phases
- Prepare tender cost evaluation spreadsheets, conduct tender interviews, and make sure tender checklists are completed and signed




- Prepare scopes of work and subcontract agreements, ensuring 100% coverage with little to no scope gaps
- Negotiate subcontracts and variations at competitive market rates
- Negotiate preferred supplier and national supply agreements
- Prepare schedules of rates and post-tender clarifications for inclusion in contracts
- Prepare subcontractor variations, contract amendments and purchase orders
- Review subcontractor progress claims and percentage complete, liaising with head office
- Maintain the procurement schedule and report regularly to the PM and operations team
- At procurement, confirm that materials and equipment comply with Australian Standards and the NCC/BCA

Documentation and site administration

- Manage tender and contract RFIs, and coordinate shop drawings from “For Approval” to “For Construction”
- Issue document transmittals through Aconex or similar platforms
- Obtain samples and alternatives and submit them for client approval
- Issue site instructions, NCRs, improvement notices, back charges, memos and meeting minutes
- Run document control, project folder structures, and all registers and schedules
- Obtain relevant permits




- Record lessons learnt to improve the contract management framework
- Provide administrative support and engage with clients and stakeholders

Safety and quality

- Comply with the risk, quality, HSE and statutory systems
- Obtain all SWMS and forward them to the National HSEQ Advisor, and take part in reviewing whether they’re adequate
- Undertake monthly safety inspection walks
- Contribute to issue resolution, non-conformance prevention and the Continuous Improvement Program

What you’ll bring

- A degree in Civil Engineering, Construction Management or Quantity Surveying
- Proven CA experience on similar projects and clients, including structural works, fitout and finishes, civil works and mixed-use residential, ideally on Class 2 or 3 D&C; projects
- A strong working knowledge of AS 4300-1995 and AS 4902-2000
- Hands-on experience with Aconex, Hammertech, VisiBuild, Excel, MS Project and Premier ERP
- Solid constructability and buildability knowledge, and awareness of legislative requirements
- A professional presence, clear communication, transparency and leadership

What’s on offer

- $150,000 – $180,000 + super
- Laptop
- A permanent role on a significant project, with a start required within one month
- A 6-month probation period applies

To apply, submit your resume. For a confidential conversation, contact Crystal Nammoura at Bespoke Recruitment on [0410 981 165](tel:0410 981 165). Bespoke Recruitment: where people, purpose and placement align.

📌 Contracts Administrator (Milton)
🏢 Bespoke Recruitment
📍 Milton