Newcastle Office - Estimating & Administration Support

About Us:

We are an established scaffolding company based in Australia. Due to continued growth, we are seeking a dedicated Estimating & Administration Support person to join our Newcastle team. We offer competitive salaries and benefit packages and constantly offer opportunities for professional growth and development.

Key Responsibilities

Estimating Support

- Use of Bluebeam and similar tools for project measurement, estimation, and support of the sales team.

- Assisting with the preparation, formulation & submission of variations.

- Shared file creation, management, and maintenance.

- SIMS data entry.

General Purchasing and Supplier Management – SIMS

- Maintain supplier records and create recent supplier accounts.

- Process purchase orders, invoices and supporting documentation.

- Liaise with suppliers and Accounts Payable (AP) regarding invoice queries and payment follow-ups.

Labour Subcontractor Management – SIMS

- Create and maintain subcontractor records,



agreements and compliance documentation.

- Review subcontractor claims, process purchase orders and verify invoices and statutory declarations.

- Maintain worker records, coordinate site inductions and follow up on outstanding payments.

End-of-Month Client Invoicing

- Liaise with Site Supervisors to confirm job progress, completion percentages and monthly charges.

- Verify day labour dockets and supporting documentation.

- Assist with client invoices and progress claims through SAGE and Payapps, ensuring accuracy and compliance with submission deadlines.

General Office Administration and HSEQ

- Manage general purchasing, office supplies and facility maintenance requests.

- Maintain current HSEQ documentation, displayed information and first aid supplies.

Coordinate HSEQ meetings, prepare minutes and provide administrative support to the Branch Manager and Site Supervisors.

📌 Estimating & Administration Support (Beresfield)
🏢 Waco Kwikform Limited
📍 Beresfield