Agency Department of Health Work unit Office of the Chief Allied Health Officer

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Fixed to 07/05/2027

Salary $79,664 – $90,824 Location Darwin

Position number 41810 RTF 360749 Closing 10/11/2026

Contact officer Kelsie Robinson on 08 8999 2609 or [email protected]

About the agency http://www.health.nt.gov.au/

Apply directly to https://jobs.nt.gov.au/Home/JobDetails?rtfId=360749

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Provide high-level executive support to the Chief Paramedic Office (CPO) and Chief Allied Health Office (CAHO) in achieving the goals of NT Health.

Key duties and responsibilities

1. Provide high level confidential administration and executive support to the CPO and CAHO including receiving telephone

calls, checking emails and action as appropriate, record and analyse all incoming correspondence, word processing,



information management/record keeping, arrange travel requirements, process invoices for payment, and other administration duties as required.
1. Maintain the CPO and CAHO diaries; arrange appointments and meetings and coordinate relevant papers/briefings prior to

meetings.
1. Respond to, or refer to appropriate Departmental officer/s enquiries received from the Minister’s office, Office of the Chief

Executive, Department Executive Team, members of the public and Departmental staff, to ensure relevant and accurate information is provided.
1. Provide secretariat and administrative support for meetings and workshops including scheduling meetings, arranging venues,

catering, and equipment, and the preparation and distribution of an agenda and meeting papers.
1. Access, research and collate information and material required by the Offices of the CAHO and CPO to support effective

decision-making.
1. Follow defined service quality standards, work health and safety policies and procedures relating to the work being

undertaken in order to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Extensive experience in providing high-level executive and secretarial support with proven organisational skills, and ability to

use initiative,



set priorities and monitor progress.
1. Proven high-level organisation skills and the ability to work under pressure, attend to detail, exercise initiative, responsive to

changing priorities, complete tasks within required timeframes, and work in a team environment with minimal supervision but seek guidance where appropriate, and demonstrated ability to handle sensitive matters and maintain confidentiality.
1. Demonstrated high-level written communication skills and the ability to prepare high quality correspondence; and excellent

verbal communication skills with ability to interact effectively with people of various professional levels and from diverse cultures.
1. Demonstrated skills in the effective use of office equipment, computers, and software such as databases, word processing,

diary management, power point and video/teleconferencing.
1. Experience in office procedures and systems including NTGPay, HPE CM, TRIPS and eRecruit as they apply in government or

other large organisations in a health service setting.

Desirable

1. Certificate IV Business Administration or equivalent.

Further information Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.

For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or body substances), check with contact person for requirements.

📌 Executive Assistant (Darwin)
🏢 NT Health
📍 Darwin