About HT Services

HT Services is a WA-owned commercial cleaning company with a national presence and a diverse contract base. We strive to deliver high cleaning standards to our clients while providing a safe and supportive workplace for our staff, with a culture built around teamwork. We are looking for a hardworking, reliable and organised Office Administration Assistant to support our Administration Manager and wider HT team within our busy and growing organisation.

The position is based in the heart of Fremantle, with parking provided. Our standard office hours are Monday to Friday, 8.30am to 4.30pm; however, we are open to discussing some flexibility for the right person.

This role would suit someone who enjoys keeping things organised, takes ownership of their responsibilities and follows tasks through to completion. You will manage a number of recurring administration and compliance processes, so being able to keep track of what is due, follow up outstanding information and maintain accurate records is an important part of the role.

The Role

Your responsibilities will include:

- Coordinating recruitment administration.
- Managing new starter onboarding and following up outstanding documentation.
- Completing working rights and VEVO checks and coordinating police clearance requirements.
- Issuing and monitoring employee and site-specific inductions.
- Monitoring employee compliance requirements, licences, training and expiry dates.
- Maintaining employee records, compliance registers and relevant company systems.
- Maintaining the Administration and Onboarding inboxes and responding to routine enquiries.
- Providing professional incoming telephone coverage.
- Coordinating uniforms, keys, access registers and routine office requirements.
- Assisting with administration and management reporting, spreadsheets and registers.




- Providing general administrative support to the Administration Manager, COO, Area Managers and wider management team.

About You

You are organised, reliable and comfortable working in a busy office environment. Ideally, you will have around two years' experience in administration or a similar support role, although we are also interested in hearing from applicants who have strong transferable skills and the right attitude. You communicate well, enjoy working with people and are comfortable following up information when needed. You take pride in keeping records accurate and making sure tasks don't get forgotten or left unfinished.

You are confident using Microsoft Office and comfortable learning new systems. Experience with platforms such as Flare or Deputy would be helpful but is not essential, as training will be provided.

Some exposure to recruitment, onboarding, HR administration or employee compliance would be an advantage, but we don't expect you to know everything from day one.

Most importantly, we are looking for someone who is dependable, willing to learn and happy to be part of a small office team. You should be comfortable working independently, asking questions when you're unsure and helping out where needed.

Applying

If this sounds like a role that would suit you, we'd love to hear from you. Please submit your resume along with a cover letter telling us a little about yourself, your interest in the position and why you think you would be a good fit for the role.

Shortlisted applicants will be contacted directly. As part of the recruitment process, you will be required to provide at least two referees from recent employers.

Please note that our reception team is unable to assist with application enquiries, and we are not accepting applications from recruitment agencies.

Applicants must have full working rights in Australia to be considered for this position.

📌 Office Administration Assistant (Fremantle)
🏢 Ht Services
📍 Fremantle