Position overview The Office Manager is responsible for the efficient day-to-day operation of the office, providing administrative support to the Directors and project teams. The role coordinates tender preparation and submissions, maintains company policies and procedures, supports audits and compliance activities, and assists with accounts administration.

This position requires a proactive, organised person who can manage competing priorities, maintain accurate records and communicate professionally with clients, subcontractors, suppliers and staff.

Key responsibilities

Tender preparation and submission

- Coordinate, write, format and compile tender submissions and expressions of interest.

- Liaise with Directors, project teams and subcontractors to obtain the information required for submissions.

- Maintain tender schedules, monitor deadlines and ensure submissions address the stated requirements.

- Keep company profiles, project summaries, personnel details, licences, insurance records and supporting documents current.

Office administration and upkeep

- Manage daily office operations and maintain a tidy, organised and well-presented workplace.

- Monitor and order stationery, kitchen supplies, office equipment and other consumables.

- Answer and direct telephone calls, respond to general enquiries and welcome visitors.

- Maintain electronic filing systems, company registers and administrative records.

- Coordinate office maintenance, servicing and external service providers as required.

Policies, procedures and audit support

- Coordinate the review and updating of company policies, procedures, forms and registers in consultation with management.

- Maintain document control, including version tracking and distribution of approved documents.





- Prepare and collate records and supporting evidence for internal and external audits.

- Participate in audits, record findings and assist with tracking corrective actions through to completion.

- Support the ongoing administration of the company’s quality, safety and environmental management systems.

Meetings and events

- Schedule meetings and prepare agendas and supporting documents.

- Attend meetings, take accurate minutes and distribute minutes and action items promptly.

- Follow up outstanding actions with the relevant team members.

- Organise small company events, staff functions, training sessions and catering, working within agreed budgets.

Accounts assistance

- Assist with processing supplier invoices, and other accounts documentation.

- Support accounts payable and receivable activities, including invoice follow-up and reconciliation assistance.

- Liaise with suppliers and subcontractors regarding account queries and missing documentation.

- Maintain accurate financial records and provide administrative support to the accounts as required.

Skills and experience

- Previous experience in office management, administration or a similar role.

- Strong written communication skills, with experience preparing qualified documents.

- Excellent organisation, attention to detail and time management.

- Confidence using Microsoft Office, particularly Word, Excel and Outlook.

- Ability to work independently, prioritise tasks and meet deadlines.

- Professional telephone manner and strong interpersonal skills.

- Ability to handle confidential business, employee and financial information with discretion.

- Experience with construction administration, tender submissions, management systems or audits is highly regarded.

- Familiarity with accounting software and basic accounts processes is desirable.

📌 Office Manager (Australian Capital Territory)
🏢 Cercol Construction Services
📍 Australian Capital Territory