Adelaide CBD | Full-Time | Fixed-Term Project Role

Join Trans Global Projects and play a key coordination role supporting a major pipeline project.

We are looking for an organised, proactive and down-to-earth Project Administration Coordinator to join our Adelaide team and provide hands-on administrative and coordination support to a major project.

This is a full-time, project-based fixed-term position for a minimum of 12 months, with the possibility of extension, transfer to another project, or future opportunities within the business depending on project requirements.

The role will be primarily based in our Adelaide CBD office, with occasional opportunities to travel to site where required.

About the role

Working closely with the Project Manager and broader project team, you’ll help keep the many moving parts of the project organised. This is a varied role suited to someone who enjoys being across the detail, following things through and supporting a busy operational team.

Your responsibilities will include

- Coordinating flights, accommodation and travel arrangements for project personnel
- Preparing and maintaining project rosters and personnel movements
- Assisting with mobilisation and demobilisation of employees and subcontractors
- Tracking timesheets, labour hours and project resources
- Maintaining project registers, records, trackers and documentation
- Supporting subcontractor onboarding and administration
- Preparing routine project reports and status updates
- Coordinating project and site supplies as required
- Liaising with project personnel, suppliers,



subcontractors and internal teams
- Following up outstanding information and helping keep project activities on track

About you

We’re looking for someone who is highly organised, reliable and comfortable working in a fast-moving project environment. Ideally, you’ll bring:

- Previous experience in project administration, project coordination or a similar support role
- Solid organisational skills and attention to detail
- Experience coordinating travel, rosters, timesheets, personnel or similar project requirements
- Confidence using Microsoft Outlook, Word and Excel
- Strong communication skills and the confidence to follow up people when information is needed
- The ability to manage competing priorities and work independently
- A practical, flexible and solutions-focused approach

Experience in project logistics, freight forwarding, transport, construction, resources, infrastructure or a major project environment would be highly regarded, but isn’t essential.

Why join us?

This is a great opportunity to become closely involved in a significant project and work alongside an experienced project and logistics team. While the initial appointment is project-based, we anticipate the role will run for at least 12 months, with potential for extension or opportunities to move onto future projects within the business.

If you’re someone who enjoys keeping things organised, likes variety and takes pride in making sure things get done, we’d love to hear from you.

Apply now with your resume and a brief cover letter outlining your relevant experience.

📌 Project Administration Coordinator (Adelaide)
🏢 Trans Global Projects Logistics
📍 Adelaide