About the role

Are you the person who spots what needs doing before anyone else has to ask? The one who keeps projects moving, follows things through, remembers the details, and doesn’t let anything fall through the cracks?

Do you have strong administration and coordination skills, along with the technical ability to work with CAD drawings and understand project documentation?

We’re looking for an experienced Project Administrator with CAD drawing skills to join our team and become the trusted right hand to our Regional Project Manager.

This is much more than an administration role. You’ll play a key part in keeping projects organised, customers informed, drawings and documentation accurate, deadlines on track, and the wider team moving in the right direction.

Working closely with the Regional Project Manager, you’ll take ownership of the day-to-day coordination and administration behind successful projects. You’ll also use your CAD skills to assist with drawings, drawing revisions, and technical documentation to help ensure projects progress accurately and efficiently.

Your support will allow the Regional Project Manager to stay focused on project delivery, client relationships, commercial outcomes, and strategic priorities.

If you’re highly organised, technically minded, naturally proactive, excellent at follow-up, and take genuine pride in getting things done properly and on time, we’d love to hear from you.

Key responsibilities

- Be the customer champion — act as a key point of contact throughout the order and project lifecycle, responding to enquiries by phone and email with professionalism, urgency, and a solutions-focused approach.
- Own the detail — receive, review, and process sales orders, ensuring all information is complete, accurate, and ready for the next stage.
- Work with CAD drawings — prepare, update, amend,



and maintain CAD drawings as required to support project requirements, production, and installation.
- Keep drawings and documentation accurate — check drawing details, dimensions, revisions, and associated project information to help ensure everyone is working from the correct documentation.
- Keep projects moving — plan and coordinate jobs from order receipt through production, delivery, and completion.
- Coordinate direct-to-site (DTS) jobs — ensure product, drawings, documentation, delivery details, and site requirements are confirmed before anything leaves our facility.
- Be the Regional Project Manager’s right hand — proactively support project planning, coordination, documentation, communication, and follow-up.
- Keep everything organised — maintain accurate project records, schedules, job information, CAD files, and supporting documentation.
- Stay ahead of deadlines — track actions, milestones, and commitments and follow up with the right people to keep everything on track.
- Keep customers informed — monitor production progress and communicate any delays, changes, or potential issues that could affect delivery.
- Take care of purchasing — manage end-to-end purchasing, including raising purchase orders and ensuring goods and services are delivered on time, in full, to specification and at the agreed purchase order price, with no unauthorised variations.
- See things through — coordinate warranty, remedial, and rectification requests through to completion.

About you

- At least 3 years’ experience in administration,



project administration, project coordination, or a similar role.
- Practical CAD drawing skills and confidence working with technical drawings. Experience preparing or modifying CAD drawings is essential.
- Able to interpret drawings, check dimensions and details, and maintain accurate drawing revisions and documentation.
- Highly organised, detail-focused, and able to juggle multiple priorities and deadlines.
- Fanatical about follow-up — you don’t assume; you check, chase, and close the loop.
- Proactive and naturally stays one step ahead of what needs to happen.
- Communicates confidently and professionally with customers, colleagues, suppliers, and stakeholders.
- Has a positive, can-do attitude and enjoys being part of a collaborative team.
- Takes ownership of commitments and gets things done right and on time.
- Comfortable learning new systems and working with project management, ordering, and documentation processes.

About Us Aspect Furniture is a New Zealand-owned commercial furniture company with over 40 years of industry experience across New Zealand and Australia. We design and manufacture a large proportion of our product range locally, working across workplace, education, hospitality, and public sector environments.

Our team works closely across design, manufacturing, and customer-facing departments, giving designers the opportunity to be involved throughout the full product development process.

What we offer

- A varied role where no two days or projects are exactly the same.
- Ongoing learning and development, with opportunities to broaden your technical and commercial capability.
- A supportive, team-oriented team where initiative and ownership are valued.
- A competitive salary package aligned with your experience, capability, and impact.
- Fully subsidised healthcare.

📌 Project Administrator – CAD & Project Coordination (Melbourne)
🏢 Aspect Furniture
📍 Melbourne