About the Role

Do you enjoy working in a fast-paced, energetic workplace where no two days are the same? Are you someone who notices problems early, takes initiative, and enjoys keeping things running smoothly?

This role sits at the heart of our operations. You will be the go-to person who keeps administration, orders, dispatch, and accounts flowing seamlessly across the business. If you enjoy problem-solving, staying organised, and being relied on, this role will suit you.

Accuracy, ownership, and follow-through matter here, but so does being approachable, calm under pressure, and being a great communicator.

Experience with our ERP system PRONTO Xi is required.

Applicants with pallet control and reconciliation experience will be successful.

What You'll Be Responsible For
Administration & Reception
Pallet Control
Customer Order Placement & Acknowledgements
Coordinating the Warehouse by Creating Picking Slips
Processing Invoices
Driver & Dispatch Liaison
Credit & Claims Maintenance
PRONTO Xi Inventory Control
Sourcing and Purchasing of Raw Materials
Accounts Receivable & Debtors
Reporting, Weekly / Monthly Tasks

About You
Experience with PRONTO Xi
Thrive in a busy setting
Passionate about efficiency
Time management is key and the ability to judge priority tasks




You're a natural problem solver who takes initiative
You're organised, detail-focused, and take pride in following the process
You communicate clearly and professionally with customers and internal teams
You're comfortable working across admin, operations, and accounts functions
You like being the person others rely on to keep things moving
Pallet reconciliation experience
Coles system experience is welcomed e.g. Colladium, EDI cloud, Manhattan
Triton Carton Manager experience is welcomed
Triton Stock Scan experience is welcomed
Proficiency in Microsoft programs

Why Join Us
You'll play a central role in how the business operates day to day
You'll work closely with production, dispatch, sales, and accounts
You'll have ownership, responsibility, and variety in your role
You'll be part of a team that values initiative and accountability
Room to grow and learn

Our Culture

We're a growing, multicultural, family-owned business specialising in cooked and raw meat supply. We've been servicing Melbourne hospitality industry for over 65 years, and for the past 20 years we've taken the business national, supplying QSR's, supermarkets, age care groups and other food manufacturers.

📌 Pallet Control & Administration Officer Coolaroo
🏢 Country Cooked
📍 Coolaroo