We are looking for an organised, professional and enthusiastic Administration & Finance Assistant to join our team.
This is a varied, hands‐on role supporting the General Manager, department heads and external Finance team across the day‐to‐day administration and financial operations of the business.
The successful candidate will be someone who enjoys being at the centre of a busy operation. You will be comfortable working with numbers and systems, communicating with team members and suppliers, managing competing priorities and helping ensure the administrative side of the business runs smoothly.
Key Responsibilities
Finance & Operational Support
Manage daily floats, cash and change requirements across the business
Coordinate banking and cash reconciliation processes
Support the operation, administration and reconciliation of the Point of Sale (POS) system
Assist the Finance team with the processing of supplier invoices and statements
Assist with supplier account queries and general finance administration
Coordinate and provide end‐of‐month information to the Finance team
Assist with monthly stock counts and reporting
Export employee hours from Deputy and provide payroll notes and relevant information to the Finance team
Monitor and reconcile POS balances
Manage membership administration, including membership renewals, records and payments
Assist with general financial administration and record keeping
Administration & People Support
Help coordinate and administer key business systems including Microsoft 365, Xero and Deputy
Coordinate meetings, prepare information and take and distribute meeting minutes
Prepare general correspondence and business documentation
Prepare employment agreements and associated employee documentation
Coordinate employee onboarding and ensure appropriate documentation and systems are in place for new starters




Maintain accurate employee and administrative records
Assist the General Manager and department heads with employee‐related and general administration tasks
Support the coordination of internal processes, documentation and reporting
Provide general administrative support across the business as required
About You
You will be a well‐organised, reliable and approachable team player who takes pride in getting things right.
Ideally, you will have:
Previous experience in a similar administration, accounts or finance support role
Strong organisational skills and excellent attention to detail
Excellent written and verbal communication skills
A professional and well‐presented manner
Confidence working with numbers, reconciliations and financial information
Good computer and systems skills
Experience with Microsoft 365, Xero, Deputy or similar business systems
The ability to manage multiple priorities and meet deadlines
A proactive attitude and willingness to help wherever required
The ability to work independently while being an effective member of the broader team
Current or previous experience in golf, hospitality, retail, leisure or another customer‐focused venue environment will be highly regarded
This is an opportunity to take on a broad and interesting role within a dynamic, customer‐focused business.
Rather than being limited to one area, you will work closely with management and operational teams across finance, administration, people and day‐to‐day venue operations.
We are looking for someone who enjoys being part of a team, takes ownership of their responsibilities and is comfortable working in an setting where no two days are exactly the same.
If you are organised, personable, commercially minded and enjoy being the person who keeps things running smoothly behind the scenes, we would love to hear from you.
#J-*****-Ljbffr

📌 Administration & Finance Assistant (Melbourne)
🏢 Avid Sports Mandalay
📍 Melbourne