NS Lawyers is a respected legal practice dedicated to providing high-quality legal services to the Mackay community and surrounding regions. We pride ourselves on our client-centred approach, professional expertise, and commitment to delivering practical legal solutions. Our team values collaboration, integrity, and excellence in all aspects of our work. We are committed to fostering a supportive workplace where our staff can develop their careers and contribute meaningfully to our shared success.
About the role
We are seeking a detail-oriented and organised Administrative Assistant to join our team at NS Lawyers in Mackay, Queensland. This position would suit a school leaver. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of our legal practice. However, part-time applicants may also be considered. As Administrative Assistant, you will be the backbone of our office operations, providing essential administrative support to our legal team and ensuring that our practice runs seamlessly. You will interact with clients, manage important documentation, and contribute to creating a professional and welcoming environment for all who engage with our firm.
Key responsibilities
Managing general office administration tasks, including maintaining filing systems, managing correspondence, and organising office resources
Providing reception duties, including answering telephone calls, greeting clients, and directing enquiries to appropriate team members
Preparing and processing legal documents, ensuring accuracy and compliance with firm procedures and legal requirements
Scheduling and coordinating appointments, meetings, and court dates for legal staff
Maintaining client files and records in accordance with confidentiality and data protection standards
Assisting with document management, including photocopying, scanning, printing,



and binding of legal documents
Providing administrative support for case matters, including preparing correspondence and managing deadlines
Liaising with clients, court staff, and external parties to gather information and facilitate communication
Managing office supplies inventory and placing orders as needed
Supporting the implementation of office procedures and contributing to continuous improvement of administrative processes
What we're looking for
High school certificate or equivalent qualification, with formal administrative training or certification being advantageous but not necessary
Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities effectively
Strong written and verbal communication skills, with the ability to interact professionally with clients, staff, and external parties
Proficiency in Microsoft Office applications, including Word, and Outlook
Competence with general office equipment, including photocopiers, printers, and telephone systems
Meticulous attention to detail and accuracy, particularly when handling confidential legal documents
A professional and courteous demeanour with a commitment to client service excellence
Ability to work independently and as part of a team in a collaborative environment
Understanding of confidentiality and data protection principles, with demonstrated commitment to maintaining client privacy
Familiarity with legal practice management software or case management systems would be beneficial
What we offer
competitive remuneration commensurate with experience
a collaborative team environment
opportunities for career development
encourage a healthy work-life balance
pleasant, professional working atmosphere in central Mackay
supporting the wellbeing and development of all our team members and welcome discussions about how this role can be tailored to suit your needs
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📌 Administrative Assistant (North Mackay)
🏢 NS Lawyers
📍 North Mackay