The Sydney Institute of Traditional Chinese Medicine (SITCM) is an accredited higher education provider located in the Sydney CBD. We have been graduating industry-ready practitioners in Traditional Chinese Medicine since 1989. Our diverse student body requires appropriate administrative support to help them achieve their potential.
About the Position
As a member of SITCM's Administration Office, the Administrative Assistant may be asked to perform any of the following duties:
- Attending to student inquiries (face-to-face, over the phone and by email).
- Maintaining SITCM’s Special Consideration and Extension Register and the Expression of Interest Register.
- Recording student assessment grades in relevant files and/or software.
- Assisting the Academic Support Officer in identifying and monitoring students at risk of failing their studies due to low grades or non-attempts.
- Creating roll books for face-to-face tutorial classes and transcribing attendance records into Excel files.
- Contacting government registries if colleagues encounter data reporting issues.
- Assisting the Course Coordinator in completing Unit Reviews at the end of every semester.
- Distributing surveys and collating resultant survey data.
- Assisting with mapping for Credit for Prior Learning applications.
- Recording attendance for workshops and short courses, and providing certificates of completion.
- Conducting basic IT troubleshooting for students.
- Preparing promotional material for occasional events.
- Providing other general administrative support at the direction of the Office Manager.
About You
- You are reliable and can prioritise effectively to meet competing deadlines.
- You have robust attention to detail.
- You have excellent customer service skills.
- You can work well both on a team and independently.
- You are confident using Microsoft Work, Excel and Outlook.
Work Arrangement
- The position is permanent full-time (38 hours/week).
- The successful candidate will work on our campus at 25-29 Dixon Street, Haymarket 2000.
To apply, please submit your CV and a one-page cover letter explaining why you would be an excellent fit for this role. We may contact suitable candidates as applications are received. Applications close at 10:00am on Friday, 20 November 2026, unless the role is filled prior to this date.
We look forward to hearing from you.
📌 Administrative Assistant (Sydney)
🏢 Sydney Institute of Traditional Chinese Medicine
📍 Sydney
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