Executive Assistant / Project Coordinator
Melbourne CBD | Hybrid working 3 office days 2 home | $100,000 to $130,000 plus super

A small, privately held organisation in the Melbourne CBD is appointing an Executive Assistant / Project Coordinator to support two of its senior leaders. This role may suit someone a few years into their EA career who is ready to take real ownership and grow with the role and organisation. The office is still taking shape, so you will help build how it runs, from systems and tools through to projects and events. There is genuine scope to shape the role over time.

What You’ll Be Doing

- Managing diaries, travel and meeting preparation for two senior leaders
- Triaging incoming matters and keeping actions and commitments on track
- Implementing a new office CRM and driving process improvement across the office
- Using AI tools to make everyday work faster and more effective
- Coordinating events, stakeholder engagement and a small number of projects
- Supporting board and governance materials, including minutes

Background Required

- Previous experience as an EA, executive coordinator or office coordinator role




- Solid Microsoft 365 skills, including Outlook, Teams and SharePoint (ideal, not essential)
- Experience with, or a genuine interest in AI tools
- Sound judgement and discretion with sensitive matters
- Comfort working in a small team where you set up the process, rather than follow one

What’s On Offer
Circa $100-$130K with flex depending on experience. Hybrid working 3 office days / 2 home, based in the Melbourne CBD. A permanent, full time role with real ownership, direct exposure to senior leadership, and room for the role to grow over time.

Next Step
Apply through this advert, or reach out to Sarah-Jayne Webster at weave. Recruitment for a confidential conversation.

About weave. Recruitment

weave. Recruitment is a founder-led Australian search and recruitment partner across Investment Management, Technology, Accounting and Finance, and HR and People & Culture. We take a quality first approach and build long term relationships based on trust, judgement, and delivery.

we’ve got you.

📌 Executive Assistant / Project Coordinator (Melbourne)
🏢 weave. Recruitment
📍 Melbourne