ASX: Powering Australia's financial markets
Why join the ASX?
When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.
In your new role, you'll be part of a leading global securities exchange with a strong brand.
We are known for being a trusted market operator and an exciting data hub.
Want to know why we are a great place to work, click on the link to learn more.

We are more than a securities exchange!
The ASX team brings together talented people from a diverse range of disciplines.
We run critical market infrastructure, with 1 in 3 people employed within technology.
Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.
We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture.
Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all.
As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.
About the team and role:
An opportunity to be the face of the General Counsel and Company Secretary team, providing professional and quality executive assistant support to the Group General Counsel and Company Secretary of the ASX.




An exciting opportunity for an experienced legal and governance Executive Assistant to add value across a high performing Office of General Counsel and Company Secretariat team.
The team was selected as a finalist in the Association of Corporate Counsel's Large Legal Team of the Year Award in ****.
What you will be doing:
Provide executive support and assistance to the Group General Counsel & Company Secretary in the following areas:
Manage and prioritise diary, meeting and functions, ensuring the Group General Counsel & Company Secretary is fully briefed and prepared for meetings
Manage emails and documents including filing of softcopy and hardcopy correspondence
Ensuring documents are filed in the document management system and being a super user of the system, encouraging positive file management across the team
Reviewing and approving invoices and processing expenses for GGC&CS;
Reviewing and monitoring budget and liaising with Finance and GGC&CS;
Assisting with timely collation and preparation of Board papers
Assist with strategic projects and research for Group General Counsel & Company Secretary
Develop professional and productive relationships with the ASX Group Executives and their assistants
Develop professional and productive relationships with Group General Counsel direct reports and team
Develop professional and productive relationships with the Company Secretariat team and directors




General office and administrative duties including photocopying, binding and printing, training, team events
Arrangements of Town Halls and Team Events
Preparation of agendas for OGC LT Meetings and Team Meetings
Collation of documentation for Group General Counsel Accountability Statement
What you will bring:
Experience in Executive Assistant and Legal Secretary roles
Demonstrated maturity and discretion to deal with highly confidential and sensitive matters
Experience in dealing with Board and Senior Executives
Demonstrated attention to detail and accuracy in all work
Advanced knowledge of Co-Pilot, SharePoint, MS Outlook, Word, Excel, PowerPoint & Adobe Acrobat
We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values.
We encourage you to apply even if you don't meet all the criteria of this role.
If you need any adjustments during the application or interview process to help you present your best self, please let us know at ******.
At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace.
We support flexible working and offer hybrid working options.
Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.
We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.
To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.

📌 Executive Assistant (New South Wales)
🏢 ASX
📍 New South Wales