Temporary Contract Brisbane Your current company This is an opportunity to join a large and respected Queensland Government department that provides essential frontline services to communities across the state.
You will be joining a professional and fast-paced executive environment, providing high-level support to senior leadership and working closely with stakeholders across the broader organisation.Your new role As the AO4 Executive Support Officer, you will provide high-level confidential executive, administrative and business support to senior executives.
You will play an important role in coordinating the daily functions of the executive office, managing competing priorities and ensuring correspondence, meetings, records and administrative processes are delivered efficiently and within required timeframes.
Key responsibilities include:Providing high-level confidential executive and administrative support to senior executivesManaging executive diaries, emails, appointments and incoming callsCoordinating meetings, workshops, conferences, travel and other eventsPreparing and coordinating correspondence, briefings, reports, presentations, agendas and minutesMonitoring and prioritising incoming correspondence to meet departmental and ministerial deadlinesLiaising professionally with internal and external stakeholders on behalf of senior executivesProviding secretariat support for meetings and committees, including agendas,



minutes and action trackingCoordinating records management, filing, reporting and broader administrative processesReviewing administrative systems and identifying opportunities to improve processes and outcomesSupporting HR and financial administration requirements within the executive officeEnsuring appropriate governance, confidentiality and administrative standards are maintainedWhat you'll need to succeed Previous experience providing executive or high-level administrative support, preferably within a senior executive environmentStrong diary, inbox and correspondence management skillsExcellent organisation and the ability to manage competing priorities and deadlinesStrong written and verbal communication skillsConfidence liaising with senior executives and a broad range of stakeholdersExperience coordinating meetings and providing secretariat supportStrong attention to detail and the ability to handle sensitive and confidential information with discretionSound judgement and an understanding of governance and professional administrative practicesWhat you'll get in return Above average hourly rateCentral Brisbane Location4-month Temporary ContractWhat you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this role isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

📌 Ao4 Executive Support Officer (Brisbane)
🏢 Hays
📍 Brisbane