The key duties of the position include:

The Role

The Visits Coordinator supports the Senior Australian Defence Force Officer – Edinburgh Defence Precinct (SADFO-EDP) in coordinating official visits, stakeholder engagement activities and public enquiries across the Edinburgh Defence Precinct.

The role is responsible for planning and delivering visit programs for military, government, industry, educational and community stakeholders, ensuring compliance with Defence security, safety and protocol requirements. The position manages the SADFO-EDP mailbox, triaging and responding to routine enquiries, coordinating information from precinct stakeholders and escalating matters requiring senior leadership consideration.

The successful applicant will build and maintain effective relationships across Defence and external organisations, prepare correspondence and briefing materials, and contribute to positive community engagement outcomes. Strong organisational, communication and stakeholder management skills, together with sound judgement and attention to detail, are essential for success in this role.

About our Team

The Visits Coordinator is part of the Senior Australian Defence Force Officer – Edinburgh Defence Precinct (SADFO-EDP) team, which supports Defence engagement, stakeholder management and external liaison activities across the precinct. The team works collaboratively with resident units, Defence Groups, government agencies, industry partners, educational institutions and community organisations to strengthen relationships promote Defence capabilities and support strategic engagement objectives.

As the principal coordination team for official visits and external enquiries,



the SADFO-EDP team plays an important role in fostering positive community connections, facilitating stakeholder engagement and enhancing Defence’s reputation within South Australia and nationally. The team operates in a dynamic environment requiring professionalism, initiative and a strong customer service focus.

Working within a small, high-performing team, the successful applicant will contribute directly to the delivery of Defence engagement outcomes, supporting informed decision-making, effective communication and the successful integration of Defence activities within the broader Edinburgh Defence Precinct community.

Our Ideal Candidate

The ideal candidate is a highly organised and qualified individual with exceptional communication, stakeholder engagement and administrative skills. They will possess the ability to build productive relationships with personnel at all levels, including senior Defence leaders, government representatives, industry partners and community stakeholders. Demonstrated experience in coordinating events, visits, stakeholder engagements or executive support functions is highly desirable.

The successful applicant will exercise sound judgement, discretion and initiative when managing competing priorities,



triaging correspondence and determining when matters require escalation to senior leadership. Strong written communication skills and experience preparing briefs, reports and official correspondence are essential.

Applicants must be able to obtain and maintain a Defence security clearance and demonstrate proficiency in Microsoft Office applications. Knowledge of Defence organisational structures, protocol requirements and the operating environment of the Edinburgh Defence Precinct is desirable. Experience managing executive correspondence, shared mailboxes or public enquiries will be highly regarded.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers

📌 Visits Coordinator (Edinburgh)
🏢 Department Of Defence
📍 Edinburgh