As our Marketing Coordinator, you will serve as the central operational link between practice leadership and our external digital specialists (SEO, Google Ads/PPC, Meta Ads, and web developers). You will also take hands-on ownership of our localized Google Business Profiles, CRM-driven campaigns, and direct B2B GP mail programs.

This is a flexible, 15-hour per week role. You will work primarily from home with occasional check-ins/work sessions at our modern clinic/office suite in

Chatswood, NSW .

As our Marketing Coordinator, you will serve as the central operational link between practice leadership and our external digital specialists (SEO, Google Ads/PPC, Meta Ads, and web developers). You will also take hands-on ownership of our localized Google Business Profiles, CRM-driven campaigns, and direct B2B GP mail programs.

This is a flexible, 15-hour per week role. You will work primarily from home with occasional check-ins/work sessions at our modern clinic/office suite in

Chatswood, NSW .

Key Responsibilities 1. Digital Agency & Vendor Coordination

Act as the daily liaison for external digital marketing agencies (PPC/Google Ads, Meta/Facebook/Instagram Ads, SEO, and web/IT developers).

Track campaign timelines, deliverables, asset approvals, and monthly performance reports.

Ensure clinic locations, operating schedules, pricing updates, and doctor profiles are accurately reflected across all ad campaigns and landing pages.

2. Local SEO & Google Business Profiles (GBP)

Manage and optimise Google Business Profiles across our national network of clinic locations.

Ensure strict NAP (Name, Address, Phone) consistency, update operating hours, upload fresh clinic photos, and coordinate promotional Google Posts.

Monitor incoming Google reviews across all brands and ensure timely, professional responses.

3. B2B GP & Medical Outreach Program

Coordinate and manage our quarterly

GP Desk Pack





mailing program to medical practices within our clinic catchments:

Maintain clean, verified postal databases of local GP clinics.

Coordinate printing and fulfillment of branded referral pads, doctor introduction letters, and clinical memos.

Track outreach dispatch and monitor inbound GP referral patterns.

4. Multi-Brand Campaign Support

Assist with campaign delivery and localized marketing collateral for

HeartCheck Australia

and

Employfit

(corporate wellness and B2B employer outreach).

Assist with simple content updates across WordPress (Elementor) and our CRM/marketing automation platform (GoHighLevel) as needed.

About You

Experience: 2+ years of experience in marketing coordination, digital marketing, or marketing administration (experience in healthcare, medical clinics, or multi-location services is highly regarded).

Vendor Management: Confident liaising with digital specialists (SEO, Google Ads, Meta Ads, web developers) and holding teams accountable to briefs.

Local Search Savvy: Practical experience managing and updating Google Business Profiles and local citations.

Organization & Detail: Strong organizational and project management skills; ability to juggle tasks across multiple brands in a focused 10 hours per week.

Communication: Excellent written and verbal communication skills with a professional, polished tone suitable for peer-to-peer medical communication.

Location: Based in Sydney with the ability to attend our

Chatswood

office when required.

What We Offer

Genuine Flexibility: Choose your hours across the week to suit your lifestyle, study, or other commitments.

Hybrid Working: Convenient mix of work from home and a modern Chatswood office base.

Autonomy & Impact: Work directly with the practice directors and business owners—no bureaucracy or red tape.

Opportunity to Grow: Potential to increase hours as our national network and brand portfolio continue to expand.

📌 Marketing Coordinator (Willoughby)
🏢 Heartcheck Australia
📍 Willoughby