• Support senior medical leaders in a dynamic hospital environment
• Variety, autonomy and exposure across multiple medical specialties
• Join a team-oriented team dedicated to exceptional patient care Manage executive-level medical administration, coordinate complex schedules, support workforce processes and help keep hospital services running smoothly. Employment Type: Permanent Full Time Position Classification: Administration Officer Level 4 Remuneration: $78,183.85
- $79,973.57 per annum + super + ADO Hours Per Week: 38

Location:
Auburn District Hospital Where you'll be working Auburn District Hospital is a vibrant and community-focused hospital committed to delivering high-quality healthcare services. As part of a supportive medical administration team, you'll work closely with senior clinicians, department leaders and a broad network of healthcare professionals who are passionate about making a difference in the lives of patients and the community. In this diverse and rewarding role, you'll enjoy the opportunity to build strong professional relationships while contributing to the efficient operation of medical services across the hospital.
• Work alongside experienced medical specialists and healthcare leaders
• Be part of a collaborative and supportive multidisciplinary environment
• Enjoy a varied role with opportunities to develop your administrative expertise
• Contribute to services that directly support patient care and outcomes
• Gain exposure to a broad range of medical specialties and hospital operations What You'll Be Doing This is a pivotal administrative and secretarial position providing high-level support to Heads of Department, Staff Specialists and other medical staff. Working with a high degree of autonomy,



you'll coordinate a diverse range of activities to ensure the smooth operation of medical departments and support the delivery of quality healthcare services.

Key Responsibilities
Include
• Providing comprehensive secretarial and administrative support, including diary management, correspondence and presentation preparation
• Coordinating departmental meetings, agendas, minutes, conference bookings and stakeholder communications
• Managing payroll-related activities including rosters, leave processing, pay adjustments and VMO claim administration
• Supporting medical workforce activities including recruitment coordination, onboarding processes and performance review administration
• Building strong relationships with internal and external stakeholders while balancing competing priorities in a fast-paced healthcare setting

How To Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date. Selection Criteria
• Demonstrated experience in providing secretarial and administrative support at a senior level.
• Demonstrated high level communication skills both verbal and written.
• Excellent time management and advanced organisation skills with attention to detail.




• Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.
• The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
• Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
• Knowledge of the functions and services associated with working in a hospital or health environment.
• Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM. Requisition ID: REQ703236 Applications Close: 19th November 2026 Need more information?
• Find out more about applying for this position.
• Review the detailed Position Description for insights into role requirements and criteria.
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries

about the role
, contact Kavitha Senthil Kumar on [email protected] People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard. Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ . Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency. #S-DNI

📌 Administration Secretary Level 4 (Sydney)
🏢 Western Sydney Local Health District
📍 Sydney