POSITION DESCRIPTION

Westminster is an Early Learning to Year 12, coeducational day and boarding, Uniting Church school with a proud

history and an exciting future. We commit to helping all students and staff achieve more than they thought possible
through an adventurous education, which takes place anytime our students are challenged in their learning and
when staff explore new opportunities to improve their profession. Since opening in 1961, Westminster’s vibrant
sense of community has shaped our welcoming, down-to-earth character, enriched by School values of being

brave, humble, kind, authentic, resilient and curious.

Position name Boarding and Pastoral Supervisor

Area of School Boarding

Employment Status Permanent Part Time

Employment Conditions
Westminster School Inc. Teaching Staff and School Assistants
Enterprise Agreement 2024

Key Relationships

The Boarding and Pastoral Supervisor functionally report to the

Head of Boys’ or Girls’ Boarding and will take direction from the
Senior Boarding and Pastoral Supervisors whilst on shift. They will
liaise with Wellbeing staff, the Director of Boarding, boarding
students and families. Boarding staff are ultimately responsible to

the Principal via the Director of Boarding.

Position Objective:
Provide dependable, active supervision and day-to-day pastoral care that allows boarders to feel safe, connected

and supported. Deliver assigned routines and activities as part of a team under the direction of the designated

Senior Boarding Supervisor and Head of Boarding.

Key Responsibilities:
1. Direct supervision and daily boarding routines

- Provide active, attentive and age-appropriate supervision of boarders at the times and locations assigned in

the duty roster and shift plan.

- Carry out student roll checks, room or common-area checks, meal and study supervision, arrival/departure

processes, recreation supervision and approved bedtime or morning routines.

- Follow instructions issued by the designated Senior Boarding Supervisor or Head of Boarding on duty,

communicating promptly when an instruction cannot safely be completed.

- Monitor safe student conduct and appropriate use of shared spaces, equipment, technology and facilities;

address routine issues consistently with School procedures.

- Ensure required student checks and supervision activities are completed and recorded accurately .

- Provide appropriate assistance with homework and study routines within competence, while encouraging

boarder independence and responsibility.

- Supervise approved off-site activities or student transport only when rostered, authorised, suitably qualified

and provided with relevant information.

2. Pastoral support and boarder relationships.
• Build respectful, professional relationships with boarders and contribute to a welcoming environment where

students feel known, safe and heard.

- Observe and sensitively respond to everyday concerns such as homesickness, peer conflict, adjustment,

inclusion and minor behaviour challenges.

- Apply restorative conversations, consistent expectations and approved behaviour responses; seek guidance

for repeated or serious concerns.





- Encourage participation in community activities, service, student leadership and the WEST 360 program

under the direction of the Heads of Boarding and Senior Boarding Supervisor.

- Support boarders to maintain appropriate routines for sleep, hygiene, belongings, study, recreation and

social connection.

- Escalate concerns about student safety, mental health, significant illness or changes in presentation

promptly.
3. Attendance, leave, incidents and records

- Check and record boarding attendance, authorised movements and returns through Orah and other

approved systems as directed.

- Immediately notify the Senior Boarding and Pastoral Supervisor of missing boarders, discrepancies,

unauthorised leave, late returns, safety concerns and any breach of required supervision.

- Complete clear, objective and timely incident, wellbeing and handover notes that support continuity of care

and confidentiality.

- Follow approved leave processes and verify permissions within assigned tasks.

- Provide relevant factual information for incident review and care planning without undertaking formal

investigations unless specifically authorised.

4. Safe environment and professional teamwork
• Participate in emergency drills, risk controls, WHS reporting and child-safe procedures; respond to urgent

situations within training and immediately seek assistance.

- Report maintenance, cleanliness, food service, security and equipment issues and take proportionate action

to address immediate hazards.

- Assist with the secure set-up, supervision and pack-down of boarding activities, social events and orientation

programs.

- Communicate respectfully with colleagues and families, referring sensitive requests, significant complaints

or individual case-management matters to senior staff.

- Attend required meetings, staff induction, professional learning and mandatory training; maintain ing current

clearances and certificates.

- Participate in shift handovers and contribute constructive observations and ideas for improvement.

Key Selection Criteria: Qualifications, Skills and Experience

- Experience working positively with adolescents in boarding, youth work, education, recreation, residential care

or a related setting (or demonstrated transferable capability).

- Ability to provide reliable active supervision, follow procedures, recognise and report risk, and maintain

professional boundaries.

- Clear verbal and written communication and basic proficiency with student management and incident-reporting

systems.

- Capacity to contribute constructively to a rostered team and respond calmly and respectfully to challenging

situations.

- Current Working with Children Check and completion of mandatory child-safe screening requirements.





- Current First Aid/CPR and RRHAN-EC (or ability to obtain and maintain before undertaking applicable duties).

- Current driver’s licence; LR licence where required for allocated transport duties (or capacity to obtain as

agreed).

- Completion and maintenance of School induction, emergency, medication (where authorised), child protection

and professional learning requirements.

Key Selection Criteria: Personal Qualities
• Warm, approachable and fair, with a commitment to making every boarder feel known, safe and heard.

- Reliable, organised, resilient and able to maintain professional boundaries and confidentiality.

- Culturally responsive, inclusive and respectful when working with boarders, families and colleagues.

- Collaborative, flexible and committed to consistency between Boys’ and Girls’ Boarding and the wider School.

- Able to work rostered hours, including evenings and weekends, and sleepover arrangements where expressly

required.

Child safety, work health and safety
All staff must:

- Actively safeguard boarders, maintain appropriate professional boundaries and promptly report all suspected

harm, disclosures, risks and concerns through the School’s child-safe and mandatory reporting processes.
- Maintain active supervision and awareness of boarder whereabouts; ensuring boarders are supervised in line

with approved supervision plans or directions.
- Follow individual student wellbeing, medical and risk-management plans within role authorisation; refer

clinical decisions and medication administration to appropriately authorised staff and in accordance with
procedures.

- Use approved Orah and School systems for attendance, leave, incidents, handovers and records, maintaining

confidentiality and accurate, timely entries.
• Participate in emergency responses, lockdowns, evacuations, first aid and missing/overdue boarder processes

within training and the direction of the appointed incident lead.

- Model restorative, consistent and respectful approaches to behaviour .

• Identify and report hazards, incidents, near misses, security concerns and maintenance issues promptly, taking

immediate proportionate steps to protect students.
• Promote inclusive practice and cultural safety for students from diverse backgrounds, including rural,

interstate and international boarding families.

Conditions of Employment

- All applicants must be eligible to work in Australia

• All staff must satisfy child protection screening and adhere to Westminster’s Child Safety and Wellbeing policy,

including maintaining a current working with children clearance (WWCC)
• Current Provide First Aid training

- Current Responding to Risks of Harm, Abuse and Neglect – Education and Care certification

• 6 month probationary period applies to all new employees
• No position description can capture the complexity of tasks within a school. Therefore, this position

description should not be seen as limiting and some flexibility is required. There will be tasks not described

above, within the scope of the classification level, that may be given to this position from time to time.

Updated: October 2026

📌 Boarding and Pastoral Supervisors (Marion)
🏢 Westminster School
📍 Marion