About The Role
Reporting to the Senior Producer, the Project Administrator plays a key role in supporting the successful delivery of Opera on Sydney Harbour and other major projects. Working closely with artistic, technical, operational and marketing teams, you'll provide project coordination, event administration and logistical support across all stages of production delivery. This role is fixed-term, and the successful candidates needs to be avail from 30 November 2026 – 28 May 2027. This is a varied and fast-paced role suited to someone who thrives on organisation, enjoys working collaboratively and can confidently manage multiple priorities and stakeholders. Event Planning & Production
• Assist with the planning and on-the-ground delivery of Opera on Sydney Harbour, working closely with the Technical and Artistic teams.
• Support compliance with City of Sydney and NSW legislative requirements for the event, including Development Consent, Event Management Plans, Risk Assessments, Safety Management Plans and Wet Weather Plans.
• Assist with front-of-house operations – ticketing, food and beverage, merchandise and usher requirements – in liaison with relevant Opera Australia departments and external suppliers.
• Manage the sourcing and scheduling of event volunteers, and coordinate student placements, including maintaining relevant data for post-event reporting.
• Assist with accessibility and environmental initiatives for the production, as required.
• Assist with travel and accommodation logistics for cast and crew, including transport vouchers and visa paperwork.
• Provide administrative support for auditions.
• Act as a Warden as required in the event of an emergency when onsite. Project Management & Administration
• Coordinate the team in meeting key project milestones and keep delivery within the agreed timeline.
• Coordinate a portfolio of existing (and design and implement new) administrative systems and databases, including training of end users, to ensure the efficient and effective operation of the department.




• Support the Senior Producer with management of project timelines as required.
• Coordinate post-production debriefs and compile post-event reporting, including key recommendations for future seasons.
• Provide administrative support to the Senior Producer and Associate Producer, including organisation of diary and correspondence, and minutes of meetings.
• Assist with licence and distribution agreements.
• Assist with researching various aspects of the production as required. About You
• Demonstrated experience in project coordination, event management or administration (minimum three years preferred).
• Strong organisational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proven ability to manage competing priorities and meet deadlines.
• Confidence working with a range of stakeholders and building positive working relationships.
• Strong computer literacy and experience using Microsoft Office applications.
• A proactive, versatile and solutions-focused approach.
• The ability to remain calm and effective in a dynamic, fast-paced environment.

What We Offer
As Australia’s national opera company, we are committed to fostering a safe and collaborative environment for all. Our values are Curious, Creative, Collaborative, Brave, and Inclusive, and we are dedicated to supporting your journey at OA.
• Complimentary tickets to select Opera Australia performances
• Hybrid and flexible work environment
• Strong diversity and inclusion priority
• Generous Leave Policy including First Nations Cultural & Ceremonial Leave, Cultural & Religious Holiday Leave, Education Leave, Women’s Health Leave,



Gender Affirmation Leave, and more 16 weeks' paid Parental Leave and continued payments of superannuation if using
• Unpaid Parental Leave Employee Assistance Program
• Discounted private health insurance
• Access to salary packaging through SmartSalary Discounted retail goods through our Swag Rewards platform and other affiliated businesses If this sounds like you, click ‘Apply’ to send through your CV and cover letter. Applications close on 13 November 2026. For any enquiries about this role, please contact our People team at [email protected]. About Opera Australia This year, Opera Australia is celebrating its 70th anniversary, marking seven decades of artistic excellence, innovative programming and national impact. From its beginnings as a small, community-driven company to its place today as the nation’s premier opera company, OA continues to reimagine opera and musical theatre for contemporary audiences—nurturing Australian talent, commissioning new work and sharing extraordinary stories through music and song. Opera Australia (‘OA’) is one of the nation’s most important cultural institutions. With a rich history and a global reputation for artistic excellence, OA presents over 500 performances each year—reaching more than 650,000 people through opera, musicals and concerts. Its productions span iconic venues such as the Sydney Opera House and the Arts Centre Melbourne, as well as regional centres across the country. OA is committed to artistic innovation, national reach and cultural leadership. The company nurtures Australian talent on and off the stage; collaborates with leading international and local companies, and brings extraordinary stories to life through music and song. With a full-time orchestra, dedicated chorus and a highly skilled workforce, OA is Australia’s largest performing arts employer and plays a vital role in Australia’s performing arts landscape and in the lives of audiences nationwide. For more about OA please refer to our website: opera.org.au

📌 Project Administrtor (Sydney)
🏢 Opera Australia
📍 Sydney