What it's about We are seeking an experienced Office Manager / Executive Assistant to provide executive-level support to senior management and Sydney-based teams, while running the day-to-day operations of the Sydney office. This is an prospect to shape how the Sydney office looks, feels and runs. You will play a key role in creating a welcoming, well-organised and engaging office experience for employees, visitors and clients, working autonomously to a consistently high standard in a fast-moving, multitasking environment. The role suits someone who enjoys working with people, takes pride in operational excellence and wants to contribute to a positive, collaborative and professional workplace.

Key Responsibilities
Executive support
• Provide end-to-end executive support to the Head of Australia and other Sydney-based senior leaders
• Prepare presentation materials and documents for meetings and marketing purposes
• Represent executive leadership and Partners Group with professionalism, discretion and efficiency
• Exercise sound judgement and make decisions within delegated authority with minimal oversight
• Develop practical solutions in time-sensitive situations
• Coordinate senior management visits in close cooperation with other Partners Group locations, and support visitors as needed
• Manage travel arrangements including flights, visas, cars and hotels, exploring cost-efficient options
• Support the preparation of detailed meeting and roadshow agendas for marketing purposes
• Complete detailed expense reports, including tracking receipts and project budgets
• Collaborate with assistant colleagues across APAC, the US and Europe Office, facilities & events
• Manage the day-to-day running of the Sydney office
• Liaise with relevant internal stakeholders and external organisations and vendors




• Monitor the Sydney office budget and keep senior managers informed
• Support compliance-related processes and document execution as required
• Create and maintain content for the Sydney office intranet pages
• Support new joiner onboarding
• Coordinate IT setup and system access for new starters and existing staff
• Serve as the point of contact with building management and oversee maintenance issues; conduct regular checks of cleaning, equipment and office presentation
• Monitor office supplies (groceries, printer stock, stationery) and track and process invoices through internal approval procedures
• Manage meeting room bookings, meet and greet guests, and register visitors
• Maintain Work Health & Safety documentation and Fire Warden representation
• Plan and deliver business and social events
• Take on additional and ad-hoc projects to support the team across administration, research and client work (eg office move 2028) What we expect
• 5+ years' experience as an Executive Assistant or Office Manager in a medium to large corporate environment; 10+ years' experience supporting C-suite or Partner-level executives highly regarded.
• Proficiency in MS Office Suite and relevant systems (e.g. Concur), with a demonstrated ability to quickly pick up new software and systems
• Strong verbal and written communication skills in English, with confidence liaising with colleagues, visitors,



vendors and stakeholders at all levels and managing the expectations of the business
• Proactive, positive solutions-oriented approach and a strong sense of ownership, with sound judgement
• High integrity and discretion, with the ability to perform duties with the highest level of confidentiality
• Ability to manage multiple priorities and projects simultaneously in a fast-paced, high-pressure and deadline-driven environment, with a positive and dedicated mindset
• Superior organisational and time management skills, with the ability to plan ahead and follow through
• Meticulous attention to detail and accuracy
• Ability to work independently within a team-oriented environment, building strong relationships with colleagues, teams and vendors
• Professional attitude with a friendly, approachable demeanour; collaborative, service-oriented team player

What we offer
Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.

We offer
you a fantastic opportunity for you to grow:
• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• 25 vacation days
• One-month sabbatical after every five years of service
• Lunch stipend www.partnersgroup.com Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at [email protected]

📌 Office Manager (Sydney)
🏢 Partners Group
📍 Sydney