Executive Assistant

About the Organisation
Our client is a public sector organisation providing important services to the community. The organisation offers a professional, collaborative and high-performing environment where employees work closely with senior leaders and stakeholders to support organisational priorities.
This is an excellent opportunity for an experienced Executive Assistant who enjoys working in a busy executive environment and providing high-quality administrative and coordination support.

About the Role
We are seeking an experienced Executive Assistant to provide high-level executive and administrative support to a senior Executive Group Manager and, when required, the broader executive leadership group.
You will play an integral role in the smooth day-to-day operation of the executive office, coordinating complex schedules, correspondence, meetings, documentation and governance activities.
Key responsibilities will include:

- Providing high-level executive and administrative support to senior leadership.
- Managing complex diaries, meetings, conferences and associated briefing requirements.
- Managing executive email correspondence and monitoring the executive office mailbox.
- Coordinating domestic travel and associated arrangements for executives and other team members.
- Managing daily executive office administration, including telephone calls, correspondence, meeting papers, stationery and IT equipment requests.
- Monitoring incoming and outgoing correspondence through Objective/TRIM, including coordinating briefs and responses.
- Tracking high-volume, time-sensitive correspondence and ensuring appropriate action and follow-up.
- Supporting the timely coordination of ministerial, executive and organisational requests for information.
- Managing finance administration, including invoice processing and reconciliations.
- Supporting committee,



governance and executive activities.
- Building strong and collaborative relationships with internal and external stakeholders.
- Contributing to a professional, responsive and high-performing executive office.

What You Will Bring

- Demonstrated experience providing high-level executive support to senior executives.
- Strong diary, meeting and travel management experience.
- Highly developed organisational and office management skills.
- The ability to manage multiple and competing priorities, exercise initiative and meet tight deadlines.
- Excellent written and verbal communication skills.
- Strong stakeholder management skills with the ability to develop positive working relationships at all levels.
- Sound judgement, professionalism and discretion when handling sensitive or confidential information.
- Demonstrated ability to work collaboratively and contribute positively within a busy team environment.
- Experience managing executive correspondence, briefs and governance documentation.
- Experience with Objective/TRIM or similar electronic document and records management systems will be highly regarded.
- A strong commitment to Work Health and Safety (WHS) and professional public sector values and behaviours.

What's on Offer

- 3-month contract
- $63.00 - $70.00 per hour
- Flexible work arrangement
- Canberra based

Security Requirements

- The successful candidate will be required to complete a pre-employment National Police Check prior to commencement.




- Candidates must be able to satisfy any additional pre-employment compliance requirements associated with the engagement.

How to Apply
Please upload your resume to apply. Please provide a supporting statement highlighting your skills, experience, and capability against the position description to complete this application process. We will be in touch with instructions for suitably skilled candidates.
Submissions close Tuesday the 10th of November 2026.

Please call Lisa Berjak on for any further information. Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification, and any other client-requested checks.

Why partner with Whizdom?
We're Whizdom. We view you as an extension of our strong, dependable brand and have differentiators which really are different! The Whizdom way:
We pay our contractors same day you submit your timesheet!
We are Level 3, DISP certified and have signed the Veteran Employment Commitment and been awarded the highest level of compliance to this key initiative, proactively assisting veterans transitioning from the forces to civilian roles. We've been lucky enough to win industry awards for our high level of process compliance and are ISO 9001 certified. Our commitment to reducing Greenhouse Gas Emissions has been accredited in line with large global organisations.
We value diversity and welcome applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability.
Our team of talented people are passionate about your experience, doing the right thing always, with a focus on your long-term career goals. We even give you a best in industry merch pack! Even if this role isn't the exact fit for you, we would love a chat, contact us to find out more

📌 Executive Assistant (Canberra)
🏢 Whizdom
📍 Canberra