Procurement & Subcontracts Officer

Reeman Constructions | Part-time, 3 days per week | Potential to move to full time as the role grows

Are you good at keeping track of what’s been ordered, what’s still waiting on approval and who needs a call before it holds up site?

We’re looking for a Procurement & Subcontracts Officer to join the team at Reeman Constructions. You’ll work closely with our Project Managers, Site Supervisors, subcontractors and suppliers to get trade packages awarded, materials delivered when site needs them and claims processed on time.

About the role

Reporting to our Administration Manager, you’ll look after subcontracts and purchasing across our projects, from award through to close-out. You’ll be our subbies’ first point of contact for paperwork, claims, variations and orders, and someone they can call when they need a hand navigating our systems.

You’ll help new subbies get set up with Reeman, walk them through how we use Procore and show them how to submit claims and supporting documents. If someone gets stuck, you’ll help them work out what’s needed and follow it through. It’s a practical part of building the kind of relationships that make good trades and suppliers want to work with us again.

What you’ll be doing

- Prepare and issue subcontracts, letters of award, purchase orders and subcontractor variations in Procore. Follow up signatures and check that trades have their paperwork in place before starting on site.

- Process weekly claims, follow up approvals, issue payment schedules within the required timeframes and track variations and retention releases.

- Keep procurement schedules up to date,



flag long-lead items and coordinate deliveries with suppliers and site teams.

- Help Project Managers compare trade quotes, spot gaps or overlaps in scope and prepare award recommendations.

- Coordinate furniture, fixtures and equipment (FF&E;) procurement. Use drawings and specifications to build schedules, check quantities and selections, compare quotes and place approved orders.

- Track material samples through approval and collect warranties, certificates and technical data for handover.

About you

- You have experience in construction administration, procurement, purchasing or subcontract administration.

- You’re organised, pay attention to the details and follow things through when you’re waiting on a signature, an approval or a delivery date.

- You’re comfortable comparing quotes, checking scopes and working through drawings and specifications.

- You’re happy to pick up the phone, explain a process in plain language and help someone work through it.

- You’re confident using Excel and Microsoft 365. Experience with Procore or Construction software would be an advantage.

About Reeman

At Reeman, we’re builders of relationships. For us, that means keeping our word, picking up the phone and making it easy for people to work with us. We deliver commercial, government and education projects across regional NSW, and our subcontractors and suppliers are a big part of how we deliver them.

You’ll work directly with the people delivering our projects and have opportunities to build your skills in contracts, procurement and Procore as the role grows.

How to apply

Send us your résumé and a short note about your experience and what interests you about the role.

📌 Procurement & Subcontracts Officer (Taree)
🏢 Reeman Constructions
📍 Taree