Temporary Project Administrator Role 3 Days a Week in Beenleigh

Your new company

This established and creative business specialises in the design, production, manufacturing and installation of engaging environments and experiences.

Across their office, product, and workshop teams, this business has a collaborative, down-to-earth culture where different teams work closely together to bring ideas to life. The workplace has a friendly and relaxed feel, while still being fast-paced and delivery focused, making it a great environment for someone who enjoys working around creative and practical people.Your new role

You will provide administration and coordination support on 1-2 key projects while the existing Project Manager is on parental leave. The project will already be established and underway, with a handover planned before the Project Manager commences leave.

Your role will be to maintain momentum, keep communication flowing and ensure actions are followed through. You will work closely with internal teams, clients, suppliers and other stakeholders, so strong communication and exceptional organisation will be essential.

Key responsibilities will include:

- Providing day-to-day administrative and coordination support across an established project
- Following up on suppliers, outstanding information, actions and project requirements
- Maintaining regular and professional communication with clients and key stakeholders
- Confidently navigate sensitive or challenging conversations when required
- Keeping comprehensive and accurate documentation of conversations, actions and outcomes




- Maintaining clear action lists and records of what has been completed, what is outstanding and what needs to happen next
- Monitoring upcoming requirements and proactively following up on information ahead of deadlines
- Keeping track of multiple moving parts and changing priorities
- Maintaining a strong handover mentality from day one, ensuring project information is documented clearly for the returning Project Manager

What you'll need to succeed

To succeed in this role, you will ideally bring:

- Previous experience in project administration, project coordination, or similar
- Exceptional organisation and ability to keep track of numerous actions and deadlines
- Strong client communication skills and confidence liaising with different stakeholders
- The ability to have professional and tactful conversations around sensitive or challenging matters
- A proactive mindset with the ability to think ahead
- Flexibility and adaptability in a project environment where priorities can change quickly
- An appreciation for creative, design-led or production-based environments would be highly regarded

What you'll get in return

In return for your hard work, you'll be rewarded with:

- Attractive hourly rate + Super
- 3 days a week (Must work Mondays)
- Shutdown 18/12/26-4/1/27
- Friendly, creative and collaborative team environment
- In office parking

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a current position, please contact us for a confidential discussion about your career.

📌 Part Time Project Administrator (Beenleigh)
🏢 Hays Recruitment
📍 Beenleigh