Harmony is the largest gold producer by volume in South Africa and is a significant operator of gold tailings retreatment facilities. In Papua Current Guinea, Harmony owns and operates the Hidden Valley mine and owns 50% of the Tier 1 Wafi-Golpu copper-gold project. In Australia, Harmony owns the high-grade CSA copper mine in Cobar, NSW and is constructing the Eva Copper Mine in Cloncurry, QLD with first production targeted for the second half of the 2028 calendar year. These assets are supported by the Harmony Australasia regional corporate office located in Milton, Brisbane.

Reporting to the Principal – Organisational Development & Learning, the Document Control Specialist will lead a structured review of the current document management environment across the region and develop a roadmap of recommendations to lift maturity, consistency and efficiency across all sites and functions.

This position will work closely with site-based Document Controllers, IT/Business Systems, HSE, Legal and site leadership to design and implement a fit-for-purpose, scalable document management model, and acts as the senior subject matter expert and change lead for document management across Harmony Australasia.

Roster: Monday to Friday, 40 hours per week, at our Brisbane office with the option to WFH 2 days per week.

This role will be offered as a 12-month fixed-term contract.

About the role
Harmony is looking for an Information Management Specialist to shape how we manage documents and information across our Australasian sites. This is a business-focused role. You’ll review how things work today, build a strong business case for change, and lead the improvements that follow.





You don’t need to be a hands-on document controller. You will need solid EDMS knowledge and a good understanding of document control, so you can work effectively with site teams and IT.

You’ll report to the Principal - Organisational Development & Learning and work closely with Document Controllers, IT/Business Systems, HSE, Legal and site leadership.

What you’ll do

- Lead a review of our document management setup across all sites, covering systems, processes, governance, structure and people capability

- Present findings and options to senior leadership, comparing where we are against industry practice

- Build the business case and roadmap for our document management technology

- Lead the selection and rollout of system improvements, including managing vendors and data migration

- Design a consistent document framework (numbering, taxonomy, metadata and templates) that works across sites and projects

- Recommend the right structure and resourcing for document control across the region

- Write the policies, standards and procedures that guide how documents are managed

- Lead the change and communication needed so new ways of working stick

- Support and mentor site Document Controllers and track performance across sites

What you’ll bring

- 8 -10 years in document, information or records management,



including at specialist or leadership level

- A track record of leading a review or maturity assessment and turning it into a practical roadmap and business case

- Strong working knowledge of EDMS platforms, including configuration, metadata, workflows and permissions

- Experience managing vendors and system data migration

- Experience designing document frameworks or taxonomies across multiple sites or a whole organisation

- Strong writing skills, especially business cases, policies and procedures

- Confidence presenting to and influencing senior leaders

- Experience leading change across a spread-out workforce

Nice to have

- A degree in information management, records management, business/information systems or similar

- Records or information management certification (e.g. RIM, ARMA or ISO 15489 knowledge)

- Experience in mining, resources or heavy industry

If you believe you have the skills, knowledge and experience to fulfil this role, please submit your application online. Please include a Cover Letter which outlines how your skills and experience align with this role.

To learn more about Harmony, please visit our website www.harmony.co.za

Please note: All candidates must have the right to live and work in Australia to be considered for this role. We thank all applicants for your interest and the time taken to submit your application. While we consider all suitable applicants, only those short-listed for screening will be contacted. The successful candidate will be required to undertake an office-based pre-employment medical screen, including drug and alcohol testing.

📌 Information Management Specialist (Brisbane)
🏢 Harmony Australasia
📍 Brisbane