Operations & Administration Coordinator

Tribez Aluminium Solutions & Tricon Steel Industries
Thomastown, Melbourne VIC | Full-time
$70,000 per annum + Superannuation

About us

Tribez Aluminium Solutions and Tricon Steel Industries are related companies working together across the construction and building products industry. Tribez specialises in aluminium windows and doors, while Tricon specialises in light gauge steel solutions.

We are seeking an organised, proactive Operations & Administration Coordinator to support both businesses, working directly with the Directors and coordinating daily activities across sales, accounts, purchasing, logistics and customer service.

About the role

You will help keep jobs moving, maintain accurate business records and ensure customers, suppliers and internal teams receive timely updates. This is a varied role suited to someone who takes ownership, follows through on tasks and confidently manages competing priorities.

This role offers an opportunity to broaden your experience across two related companies, gaining practical exposure to different areas of the businesses. Working closely with the Directors, you will have ongoing opportunities to develop your skills, take on greater responsibility and grow your career within Tribez and Tricon.

Your responsibilities will include:

- Coordinating orders, purchase orders, supplier follow-ups and delivery schedules across both companies.

- Liaising with suppliers, freight forwarders and customs brokers to track shipments and documentation.

- Preparing weekly and monthly reports covering sales, orders, deliveries, inventory and overdue accounts.

- Supporting invoicing, payment reminders, debtor follow-up and supplier invoice reconciliation.

- Responding to customer enquiries and providing updates on orders, deliveries, defects and warranty matters.

- Supporting the Directors with correspondence, meetings,



calendars and action follow-ups.

- Maintaining employee records, timesheets and onboarding documentation.

- Keeping contracts, insurance renewals, safety records and product compliance documents organised and current.

- Improving administrative processes, templates and reporting systems.

About you

We are looking for someone who is reliable, detail-focused and eager to learn and grow within the businesses.

You will bring:

- At least three years’ experience in operations coordination, office management or senior administration.

- Solid Microsoft Excel skills, including pivot tables, lookups and reporting.

- Experience using Microsoft 365, accounting software such as Xero or MYOB, and CRM systems.

- Experience preparing business reports, following up overdue accounts and providing professional customer service.

- Excellent written and verbal communication skills.

- Strong organisation and time-management skills, with the ability to work independently.

- A practical approach to solving problems and confidence following up outstanding tasks.

- A willingness to learn new systems, expand your skills and take on additional responsibilities.

- A current Australian driver’s licence.

Experience in construction, building products, manufacturing or distribution will be highly regarded, as will familiarity with purchasing, import logistics, inventory control or compliance administration.

What we offer

- $70,000 annual base salary plus superannuation.

- Company laptop and phone provided.

- Opportunities to build your experience across two related businesses.

- Direct exposure to the Directors and day-to-day business operations.

- Room to develop your skills, take on greater responsibility and progress within the companies.

- A varied role where you can contribute ideas and improve how the businesses operate.

Apply now

Please submit your CV and a brief cover letter outlining your relevant experience.

📌 Operations & Administration Coordinator (Thomastown)
🏢 Tricon Steel Industries
📍 Thomastown