We're looking for an organised and reliable Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day. This is a wide-ranging role covering general administration, sales support and accounts, ideal for someone who enjoys being the go-to person in a busy team.

Key responsibilities General administration

Provide general administrative and operational support to the team

Manage emails, phone calls and general correspondence

Maintain accurate records, files and documentation

Assist with data entry, reporting and document preparation

Coordinate schedules, appointments and meetings as required

Monitor office supplies and help keep the office organised

Support the sales team with reporting, CRM updates and customer communications

Assist with processing customer orders and keeping order records up to date

Liaise with customers, internal staff and suppliers in a professional and friendly manner

Accounts and invoicing

Assist with processing orders, invoices and other administrative paperwork

Support invoicing and help ensure delivery dockets match customer accounts

Liaise with customers and suppliers about payments, account terms and outstanding balances

Operations and improvement





Support management with day-to-day operational tasks and special projects

Identify opportunities to improve administrative processes and workflow

About you

Strong organisational skills and attention to detail

Clear, professional written and verbal communication

Confidence using Microsoft Outlook, Word and Excel

Able to prioritise tasks and work independently in a rapid-paced environment

A practical, helpful attitude and willingness to learn

Discretion when handling confidential and financial information

Experience with accounting software (e.g. Xero or MYOB) and a CRM system is highly regarded

Previous admin experience in concrete, construction materials, quarrying or a similar industry will be an advantage

About us Rapid Premix is a Pakenham-based concrete supplier providing premixed concrete to builders, contractors and civil projects across Melbourne. We pride ourselves on reliable service, quality product and solid customer relationships.

A supportive, down-to-earth team

A varied role with exposure to sales, accounts and operations

Ongoing training and the opportunity to grow with the business

📌 Office Administrator Melbourne (Australia)
🏢 Rapid Premix
📍 Australia