We're looking for an organised and reliable Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day. This is a varied role covering general administration, sales support and accounts, ideal for someone who enjoys being the go-to person in a busy team.

Key responsibilities

General administration
Provide general administrative and operational support to the team
Manage emails, phone calls and general correspondence
Maintain accurate records, files and documentation
Assist with data entry, reporting and document preparation
Coordinate schedules, appointments and meetings as required
Monitor office supplies and help keep the office organised
Support the sales team with reporting, CRM updates and customer communications
Assist with processing customer orders and keeping order records up to date
Liaise with customers, internal staff and suppliers in a professional and friendly manner

Accounts and invoicing
Assist with processing orders, invoices and other administrative paperwork
Support invoicing and help ensure delivery dockets match customer accounts
Liaise with customers and suppliers about payments, account terms and outstanding balances

Operations and improvement




Support management with day-to-day operational tasks and special projects
Identify opportunities to improve administrative processes and workflow

About you
Strong organisational skills and attention to detail
Transparent, professional written and verbal communication
Confidence using Microsoft Outlook, Word and Excel
Able to prioritise tasks and work independently in a fast-paced workplace
A practical, helpful attitude and willingness to learn
Discretion when handling confidential and financial information
Experience with accounting software (e.g. Xero or MYOB) and a CRM system is highly regarded
Previous admin experience in concrete, construction materials, quarrying or a similar industry will be an advantage

About us

Rapid Premix is a Pakenham-based concrete supplier providing premixed concrete to builders, contractors and civil projects across Melbourne. We pride ourselves on reliable service, quality product and strong customer relationships.

A supportive, down-to-earth team

A varied role with exposure to sales, accounts and operations

Ongoing training and the prospect to grow with the business
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📌 Office Administrator Melbourne
🏢 Rapid Premix
📍 Melbourne