Overview

We are seeking a detail-driven Accounts & Admin Specialist to support our client's construction operations in Australia. This role is critical in managing a high volume of invoices, ensuring accurate project cost tracking, and providing reliable financial reporting to support business decisions.

The role is primarily focused on accounts administration and project reporting, with additional general administrative support as required. This is a back-office role with no direct client interaction.

Responsibilities

Accounts & Project Costing
Process and manage high-volume invoices daily
Accurately allocate invoices to multiple construction projects in Xero
Maintain up-to-date records of supplier balances and payment status
Ensure invoices are properly categorized for accurate project costing
Enter invoice data into Xero and internal CRM systems

Reporting
Prepare regular project cost reports for management
Track project spend against budgets and flag cost overruns
Provide quick access to information on: Outstanding supplier balances; Paid vs unpaid invoices

Administrative Support




Handle general administrative and documentation tasks as assigned
Complete paperwork related to utilities or service applications (e.g., gas connections)
Support internal admin teams during peak workloads
Maintain organized digital filing systems

What This Role Will NOT Handle
No BAS preparation or lodgements
No tax filings or statutory accounting

Required Skills & Experience
Solid experience using Xero (essential)
Proven background in accounts administration or bookkeeping
Experience handling multiple projects or cost centres
High attention to detail and accuracy
Solid reporting and data management skills
Proficiency in Microsoft Excel, Word, and basic spreadsheets
Ability to work independently in a remote setting

Preferred Experience
Experience in construction, building, real estate or trade-based businesses
Familiarity with project-based accounting
Experience working with custom CRMs or internal systems

📌 Accounts & Admin Specialist Canberra
🏢 C9 Teams
📍 Canberra