Transport Billing Administrations Officer
Full time
Department: Transport
Position Title: Transport Fleet Administrator
Mondiale VGL is a globally recognised transport and logistics provider with roots in Oceania and operations in 19 markets.
For over 40 years, we've connected people, places and possibilities - moving freight and building careers across New Zealand, Australia, Asia, Europe and the USA.
We offer fully integrated, end-to-end logistics services, including sea and air freight, import and export, wharf transport, customs clearance, and warehousing.
Our scale and reach help businesses operate more efficiently across borders and supply chains – and our team of 1,500+ people brings diverse perspectives and shared ambition.
We're proud of our heritage and the platform it provides for people and businesses to grow.
Be part of a company that gets things moving – and build a career that moves with it.
Job costing and client billing
Cost completed transport jobs so they can be accurately invoiced to clients
Review job details and match them against the relevant costs before billing
Confirm each job is complete and correct, protecting revenue and customer confidence in our invoices
Cost entry and charge capture
Enter and process costs in our automated in-house tracking system
Make sure all related billing and ancillary charges are captured, not just the base rate
Prevent lost revenue and ensure clients are billed fairly and completely
Uploading costs to CargoWise
Take processed costs from the in-house tracking system and upload them into our accounting system via EDI (CargoWise)
Own the handover point between operations and finance, where accuracy matters most




Daily processing across all states
Process transport costs every day, covering all states
Keep billing current and avoid end-of-month build-ups
Report to your immediate supervisor, who guides priorities and reviews your work
Query investigation and resolution
Investigate and answer costing queries from colleagues and customers
Trace details back through the systems and provide clear, accurate answers
Resolve queries quickly to maintain strong internal and customer relationships
Assist with other administration duties within the Transport Branch as directed
Help the team through busy periods and gain exposure to other parts of the operation
2+ years in Administration with an eye for detail and a love of getting the numbers right
Experience with FCL transport
processes (wharf cartage to customers)
is preferred
,
but not essential
.
If you're keen to learn, we'll help you get there
Strong communication skills.
You'll be working daily with colleagues in our other state offices, so you'll need to be a confident, friendly collaborator
The ability to manage a daily workload with a steady rhythm
We believe our people are our greatest strength — and the diversity of our team is central to how we grow and succeed.
We're committed to building an inclusive culture where everyone feels respected, supported, and able to thrive.
With operations spanning the globe, we know we're better together when our team reflects the diversity of the communities and customers we work with every day.
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📌 Transport Billing Administrations Officer (Melbourne)
🏢 Mondiale VGL
📍 Melbourne