Our client is a specialist building services engineering consultancy.
Their multidisciplinary team works on some of the country's largest and most high-profile developments.
They're looking for a Part-Time Office Administrator.
About the role
This is a part-time position of three days per week (Monday, Friday and one additional day to allow crossover with another part time administrator).
Working alongside an experienced Administrator, you'll be the first point of contact for clients and visitors and a key support for the engineers, Directors and Project Managers.
Potential to start pre-Christmas.
Your responsibilities will include:
Answering phones, directing enquiries and welcoming clients, visitors and contractors
Keeping reception, meeting rooms and the kitchen tidy, stocked and ready for use
Managing incoming mail, parcels and deliveries, and organising couriers
Preparing, formatting and proofreading fee proposals, reports and correspondence
Maintaining organised electronic filing systems and ordering office supplies




Entering financial and administrative data in Xero and other systems
Updating client records, allocating bills and expenses to projects, and assisting with invoicing
Flagging discrepancies or missing information for review
About you
You're organised, approachable and keen to learn.
To be successful, you'll have:
Robust verbal and written communication skills
Good working knowledge of MS Office
Exposure to Xero would be beneficial
Strong organisational skills and a high level of attention to detail
The ability to juggle multiple tasks and competing priorities
A proactive attitude and a willingness to help wherever needed
Discretion when handling confidential client and financial information
Experience in the industry highly regarded (Engineering, Architecture, Construction)
For a list of our other vacancies, please visit our website
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📌 Part Time Administration Assistant (Melbourne)
🏢 Aspect Personnel
📍 Melbourne