Job DescriptionOngoing Temporary | Vibrant location | Highly Varied Role | Hybrid Working
Your new company
An established training provider is seeking a highly organised and proactive Team Assistant to provide administrative, systems and logistical support across a range of programmes, leadership initiatives, conferences and office activities.This is a diverse role suited to someone who enjoys keeping multiple priorities moving, coordinating events and programmes, maintaining accurate systems and providing qualified support to a busy team.Your new role
Coordinate diaries, meetings and calendars across multiple stakeholders
Manage registrations, nominations and communications with programme participants
Liaise with venues and coordinate accommodation and travel information
Prepare programme resources, materials and attendance certificates
Administer an online learning platform and maintain programme data
Coordinate conferences and events, including venues, registrations and attendee communications
Monitor incoming and outgoing invoices




Maintain databases
Support the introduction and implementation of IT systems
Develop consistent templates and documentation
Provide general office administration and respond to incoming enquiries
Manage office supplies and equipment requirements
Provide administrative support across projects and other initiatives as required
What you'll need to succeed
Outstanding communication skills
Experience in Project Administration including reporting
Strong IT skills
What you'll get in return
Ongoing temporary contract
Diversity of job duties
Work with a highly supportive, small team
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Executive Assistant/Office Manager (Melbourne)
🏢 Hays
📍 Melbourne