PBE Rutherford Mining is a leading provider of electrical, communications and technology solutions to the mining, tunnelling, energy, resources and infrastructure industries across Australia and internationally.

PBE Projects is seeking a highly organised and proactive Project Administration Officer to join our growing team based at our Tomago office. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced project setting and enjoys working closely with project teams to ensure successful project delivery.

About the Role

As the Project Administration Officer, you will play a key role in supporting the delivery of project activities by providing efficient administrative, financial and coordination support to our Projects team. You will act as a central point of contact for project stakeholders, assist with project documentation, and help ensure project deliverables are completed safely, on time and within budget.

Key Responsibilities

- Provide administrative support to the Project Management team.
- Prepare correspondence, reports and project documentation.
- Coordinate travel, accommodation and logistics for project personnel.
- Raise purchase orders and liaise with suppliers.
- Process invoices, payments, expense claims and credit card reconciliations.
- Assist with accounts payable and receivable functions.
- Maintain project records, registers and filing systems.
- Coordinate site inductions, training and contractor compliance requirements.




- Support safety reporting and project workforce documentation.
- Monitor subcontractor documentation and certification requirements.
- Assist with auditing, quality assurance and end-of-month processing.
- Provide reception and general office administration support as required.

About You

- Previous experience in a project administration, contracts administration or similar administrative role.
- Strong organisational skills with the ability to manage multiple priorities.
- Exceptional attention to detail and accuracy.
- Strong written and verbal communication skills.
- Intermediate to advanced Microsoft Office skills, including Excel, Word, Outlook, Teams and PowerPoint.
- A proactive approach to problem-solving and continuous improvement.
- Experience working within construction, mining, industrial services or a project-based environment will be highly regarded.
- A commitment to workplace safety and compliance.

Why Join PBE Projects?

- Stable, full-time employment.
- Modern office facilities in Tomago.
- Diverse and interesting project work.
- Supportive and collaborative team culture.
- Opportunities for professional growth and development.
- Competitive remuneration based on skills and experience.

PBE Projects is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander peoples, women, and individuals from diverse backgrounds.

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📌 Project Administration Officer (Newcastle)
🏢 PBE Rutherford Mining
📍 Newcastle