The key duties of the position include:

The Role

As an APS 6 Business Analyst and Project Support Officer, you will support the delivery, enhancement and continuous improvement of the Internal Budgeting and Reporting System (IBRS). Working with stakeholders across Defence, you will contribute to system enhancements and business improvement initiatives. You will provide advice and support project delivery in a complex financial and reporting environment, applying strong analytical, communication and stakeholder engagement skills.

You will be responsible for:

- Engaging with stakeholders to identify business needs, gather and analyse requirements, and document business processes.
- Coordinating project activities, deliverables and milestones to support system enhancements and business improvement initiatives.
- Supporting the analysis, design, testing and implementation of IBRS enhancements and business improvements.
- Developing and maintaining project, governance and business documentation.
- Building and maintaining productive relationships with stakeholders and facilitating workshops and consultations.
- Managing risks, issues and dependencies and identifying opportunities for business process, financial reporting and system improvements.

About our Team

The Internal Budgeting and Reporting System Directorate within Defence Finance Group (DFG) is seeking a motivated and high performing professional to join us. Our team is responsible for the delivery, sustainment and enhancement of Defence’s core financial budget management system, which manages Defence’s $60 billion annual budget.

This system is critical in enabling DFG to provide sound financial advice and strategic direction across Defence.



The team sits within the Budgeting & Reporting Branch and works closely with the System Integrator to ensure the ongoing delivery and improvement of IBRS, supporting Defence’s financial decision making and stakeholder confidence.

Why Join Us?

- Work on high-profile projects that directly support Defence’s mission and Australia’s security.
- Support the delivery and enhancement of a system that underpins multi-billion dollar budget and reporting decisions.
- Be part of a team-oriented, fast-paced environment where your ideas and expertise matter.
- Gain exposure to complex financial frameworks and develop skills that are highly valued across government.
- Work with autonomy, managing priorities and workflows in a dynamic environment.
- Drive continuous improvement in the budgeting system and reporting processes.
- Enjoy opportunities for qualified growth, including training in government budget processes and leadership development.

Our Ideal Candidate

Our ideal candidate is a motivated and solutions focused Business Analyst and Project Support Officer who thrives in a collaborative setting. You will demonstrate sound judgement, initiative and a commitment to delivering high quality outcomes that support Defence's budgeting, reporting and project objectives.

You will bring the following skills, experience and attributes:

- Experience in business analysis, including requirements gathering,



process mapping and the development of practical business solutions.
- Experience working in finance, financial reporting and/or financial management systems.
- Strong written and verbal communication skills, including the ability to prepare explicit documentation, facilitate stakeholder discussions and negotiate outcomes.
- Experience supporting project delivery, system enhancements, testing and change activities.
- The ability to analyse information, monitor progress, identify and manage risks and develop practical recommendations that support project outcomes.
- A continuous improvement mindset, demonstrating initiative, adaptability and a commitment to improving processes, systems and business outcomes.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Baseline Vetting” level.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers

📌 Business Analyst and Project Support Officer (Russell)
🏢 Department Of Defence
📍 Russell