** This position is 0.5FTE, working 19 hours per week, but the working days and hours can be adjusted depending on the situation. Ideally, working in office 2-3days a week.

At Emerald Clinical Trials, we are a global, full-service Contract Research Organization (CRO) with a rich heritage in the Asia-Pacific region. We are dedicated to advancing clinical research through scientific expertise and operational excellence, supporting biopharmaceutical, medical device, and diagnostic customers across all trial phases, from registration to post-marketing.

Our therapeutic expertise spans renal, cardiometabolic, and oncology—areas where we make a significant impact on improving global health.

At the heart of our success is our ability to combine global reach with local knowledge. Our on-the-ground teams work closely with local communities, building trust and ensuring diverse, representative patient recruitment. By prioritizing people, we deliver better engagement, more accurate data, and faster results—bringing therapies to patients in need.

About the Role

The Admin Assistant (AA) is a member of the Emerald Clinical Trials responsible for providing administrative support in a variety of capacities, including general office management responsibilities, scheduling, event/meeting planning, report generation, invoice/expense reporting and assisting in the completion of specially assigned projects. As the central administrative point of contact, the AA plays a vital role in ensuring smooth day-to-day operations. This position is essential in supporting the local team, liaising with vendors, and maintaining a well-functioning, clean, and organized work environment. The ideal candidate is detail-oriented, resourceful, and able to handle multiple priorities with professionalism and discretion.

Additionally,



the AA is responsible for demonstrating professional demeanour and maintaining confidentiality in all interactions with both internal and external stakeholders.

Your Responsibilities

- Provide comprehensive administrative support to the local Emerald Clinical Trials team.

- Maintain a clean, organized, and safe office environment, including managing office stationery supplies.

- Liaise with company vendors to manage services, resolve queries, and maintain vendor relationships.

- Assist with onboarding and offboarding employees, ensuring a smooth transition process.

- Coordinate with and support the IT team on equipment-related requests.

- Assist with a range of finance-related tasks to ensure timely and accurate processing of payments, finance reconciliations, preparation of invoices, support bank payments in collaboration with regional finance.

- Update and maintain the annual company calendar and organize company events and Business Development (BD) activities.

- Assist with Legal and Quality Assurance (QA) activities as required.

- Organize storage spaces, locate and retrieve documents, and maintain proper records.

- Perform other ad hoc administrative duties as assigned by the local or regional leadership team.

- Support employees in group insurance enrolment and manage system update.

- Attend staff meetings as scheduled.

- Conducts all assigned tasks and adheres to company SOPs/guidelines and other regulatory guidelines.

- Perform other job functions or tasks as needed.

About You

- Proven experience as an administrative assistant or in a similar role

- Experience supporting multiple stakeholders or departments

- Strong organizational and multitasking skills

- Excellent written and verbal communication skills

- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

- Ability to multitask and prioritize effectively in a fast-paced environment

- Ability to work independently and handle confidential information

- Skilled demeanor and strong interpersonal skills

Why Join Us?

📌 Admin Assistant, Australia (Sydney)
🏢 Emerald Clinical Trials
📍 Sydney