Company Vehicle Coordinator (Automotive/OEM)

- Geely is a global leader in smart electric vehicles and automotive innovation.
- Own iconic brands like Geely Auto, Zeekr, Volvo, Polestar, Lotus, and hold a 17% stake in Aston Martin.
- With $100B+ assets and 140,000+ employees worldwide.
- 30,000+ engineers & designers across China, Sweden, the UK, the U.S., and Germany.
- 4,000+ sales/service locations worldwide.
- Fortune Global 500 company for 13 consecutive years.
- Pioneering AI-driven automotive solutions with one of the largest cloud computing center powers(1.02 Exaflops/sec).
- Geely’s Geespace launched 20 satellites to enable safe autonomous driving.
- World-class digitalisation and AI-driven manufacturing.
- Core Value: Truth-seeking & practical, hardworking & enterprising, collaborative & creative
- Culture: Achiever, Problem-Solving, Benchmarking, Compliance

About the Role

We are seeking an organised and proactive Company Vehicle Coordinator to support the end-to-end management of Geely Australia's company vehicle fleet. The role coordinates the full vehicle lifecycle, including vehicle allocation, handover and return, registration, insurance, servicing, repairs, incidents, fleet records, de-fleet, used vehicle disposal and auction activities. Working closely with employees, Finance, HR, internal business teams and external suppliers, the role helps ensure company vehicles are managed efficiently, safely and in accordance with company policies and operational requirements.

Company Vehicle & Fleet Coordination

Coordinate the day-to-day administration and operation of the Company's vehicle fleet, including company vehicles, employee-assigned vehicles and pool vehicles.

Maintain an accurate and up-to-date vehicle register covering vehicle details, allocation, location, registration, insurance, servicing, condition and status.

Coordinate vehicle allocation, collection, handover, transfer and return processes.

Conduct or coordinate vehicle condition checks at handover and return and ensure relevant documentation,



photographs and records are maintained.

Monitor vehicle availability and support effective utilisation of the company fleet.

Coordinate vehicle movements between offices, employees, dealerships, storage facilities and other locations where required.

Registration, Insurance & Compliance

Coordinate vehicle registration, renewal and other regulatory requirements.

Maintain accurate registration and insurance records and proactively monitor relevant expiry dates.

Liaise with insurers and relevant stakeholders regarding vehicle insurance matters and claims.

Ensure company vehicles and related documentation are managed in accordance with Company Vehicle Policy and applicable requirements.

Maintain appropriate fleet records for internal review, audit and compliance purposes.

Servicing, Maintenance & Repairs

Coordinate scheduled servicing, maintenance, tyre replacement, repairs and other vehicle requirements.

Liaise with dealerships, repairers, service centres and other suppliers to arrange inspections, quotations and repairs.

Monitor repair progress and follow up with suppliers to ensure vehicles are returned to service within appropriate timeframes.

Maintain records of vehicle servicing, maintenance, repairs and associated costs.

Identify and escalate recurring vehicle issues, unusual repair costs or operational risks where appropriate.

Vehicle Damage, Incidents & Claims

Coordinate the reporting and documentation of vehicle accidents, damage and other incidents.

Obtain relevant information, photographs, quotations, repair assessments and supporting documentation.

Liaise with employees, insurers, repairers and other relevant parties to progress vehicle damage and insurance matters.

Maintain clear records of incidents, damage assessments, repair costs and outcomes.

Provide relevant factual information and supporting documentation to HR and Finance where an incident may involve employee responsibility or payment under the Company Vehicle Policy.

Follow up outstanding actions to ensure vehicle-related matters are resolved in a timely manner.

Tolls, Infringements & Vehicle Costs

📌 Company Vehicle Coordinator (Sydney)
🏢 Geely Auto
📍 Sydney