Document Controller

Job Description

About the Opportunity

As the Document Controller for Austal Defence Australia (ADA), you’ll be responsible for the management, submission and control of project documentation. The Document Controller will be accountable for correspondence transmittals and data retained within the document management tools, ensuring accuracy, accessibility and compliance with the document control procedure and industry standards; including maintaining efficient document management processes, workflows, metadata and version control.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

- Daily support with the management and control of project documentation
- Document version and change controls
- Document quality checks and validation
- Update and maintain project correspondence register

You’ll Need

- 2+ years experience in document control or records management
- Proficiency in electronic document management systems and metadata accuracy
- Mastery of Microsoft Word advanced functions, and proficient in Microsoft Office suite
- Proficiency in document formatting, transmittal management, master document register management, and document control reporting
- Excellent attention to detail, organisation skills and ability to manage multiple tasks
- Eligibility for a Defence Security Clearance

Why Join Us?





- Competitive compensation and benefits package.
- Professional development and training opportunities.
- A supportive and dynamic work environment.
- Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Looking to build your career in document control?

Your new company

We are partnering with a leading energy organisation to recruit a Document Controller for an initial 6-month contract. This is an excellent chance for an experienced administrator looking to build their project experience while supporting a well-established document control team in a fast-paced environment.

Your new role

Working closely with experienced Document Controllers, you'll assist with the coordination, processing and management of project documentation, ensuring records are accurate, organised and maintained in line with company procedures.

Key Responsibilities:

- Maintain and update document registers and databases
- Upload, distribute and track project documentation
- Ensure documents are correctly filed and version controlled
- Support the document control team with day-to-day administrative tasks
- Assist with document reviews, approvals and transmittals
- Liaise with internal stakeholders to ensure documentation is accurate and up to date

What you'll need to succeed

- Previous administration, data entry or document management experience
- High level of attention to detail and accuracy
- Strong organisational and time management skills
- Confident working with Microsoft Office, particularly Excel
- Ability to manage multiple tasks and meet deadlines
- Experience with document management systems is advantageous but not essential

What y

📌 Document Controller (Australia)
🏢 UGL
📍 Australia