Key duties and responsibilities

- Plan, organize and oversee day-to-day office administration, set priorities and maintain appropriate office service standards.
- Develop, implement and review administrative systems, workflows and office policies to improve productivity and service delivery.
- Coordinate bookings, job scheduling and administrative communication between the Director, field employees, customers and suppliers.
- Manage and maintain accurate office records, correspondence, quotations, purchase orders, invoices, contracts and electronic filing systems.
- Oversee office accounts administration and payroll-related records and liaise with external bookkeeping and accounting providers when required.
- Coordinate personnel administration, including recruitment support, onboarding, staff records, leave, attendance, training and performance documentation.
- Allocate and monitor office-related tasks and administrative workloads and ensure timely completion of essential documentation.
- Manage office equipment, supplies, facilities and administrative resources, including ordering and coordination with external suppliers.
- Coordinate workplace health and safety administration, employee licence/training records and relevant electrical project compliance documents.
- Liaise with clients,



employees, contractors and qualified advisers to resolve operational and administrative issues.
- Prepare routine office performance reports and advise the Director on administrative resources, cost control and workflow improvements.
- Ensure administrative activities comply with relevant workplace requirements and company procedures.

Qualifications and experience

- A diploma or higher qualification in business administration, management or related discipline, or substantial relevant office-management experience.
- Demonstrated experience organizing office operations, coordinating administrative work and maintaining business systems and records.
- Excellent organizational, communication and problem-solving skills, with the ability to work independently and manage competing priorities.
- Experience with invoicing, payroll administration, electronic records and office software; knowledge of electrical or trade-services administration is an advantage.

What we offer

A full-time ongoing opportunity to take ownership of office administration and help maintain effective business operations within an established electrical services company.

📌 Office Manager (Sydney)
🏢 VITI ELECTRICAL
📍 Sydney