Executive Assistant - Department of Rural Health

As the Executive Assistant, you will play a key role in supporting the Department of Rural Health's Executive Management Team, providing high-quality administrative and operational support across a diverse and collaborative environment. Working closely with the Director, Deputy Director and Senior Manager, you will help ensure the smooth day-to-day operation of the Department through exceptional organisation, initiative and stakeholder engagement.

This is an exciting opportunity for a proactive professional who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering outstanding support while building strong relationships with colleagues, partners and stakeholders.

In this role you will:

- Partner closely with senior leaders, providing trusted executive support and contributing to the smooth operation of a dynamic and purpose-driven department.
- Coordinate complex schedules, meetings, travel arrangements and key priorities in a fast-paced environment where no two days are the same.
- Prepare high-quality reports, correspondence, presentations and meeting materials that support informed decision-making and strategic outcomes.
- Build meaningful relationships with stakeholders across the University, government, health and community sectors, becoming a key connector within the organisation.
- Contribute to a broad range of operational, financial, research and project activities, gaining exposure to diverse areas of the Department's work.
- Play an important role in fostering a positive workplace experience through onboarding support, coordination activities and continuous administrative improvement.

This contingent, full-time position is located within the Department of Rural Health, Tamworth (Gamilaroi/Kamilaroi Land).

About our University





The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

About the Unit

The University of Newcastle Department of Rural Health (UONDRH) delivers a number of programmes aimed at improving the health and wellbeing of regional, rural and Indigenous communities within the New England, North West Slopes and Plains and areas of the Hunter Valley and New England Rivers regions. Through a variety of programmes, the UONDRH has made it possible for undergraduate and postgraduate students studying medicine, nursing and allied health disciplines at the University of Newcastle to complete a large part of their education and training in a rural setting at one of 7 locations – Tamworth, Armidale, Taree, Moree, Inverell, Port Macquarie and Coffs Harbour.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

- Remuneration for this position is Higher Education Worker Level 5 ($83,806 to $97,217)



+ 17% superannuation and is commensurate with skills and experience.
- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
- Discounts on private health insurance, gym memberships, software, travel and more.
- A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link.

Our assessment process

Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

- Interview (an ‘in person’ interview will be conducted as part of the process)
- Referee checks
- Pre-employment checks as appropriate to the role

Equal Chance

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to .

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Contact

For specific position enquiries, please contact Elly Burley, Senior Manager on

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