Executive Assistant

About the organisation and the role

The western rock lobster fishery is Australia’s most valuable single-species wild capture fishery and the first in the world to receive sustainability accreditation from the Marine Stewardship Council (MSC). The Western Rock Lobster Council (WRL) is the industry peak body, governed by a Board of ten Directors, eight of which are elected by Managed Fishery Licence (MFL) holders.

WRL represents this leading primary industry by engaging with MFL holders and advocating on their behalf, co-managing the western rock lobster fishery with government, strategically planning the industry’s future, mitigating risks facing industry, managing industry’s research and development program, managing education and safety, engaging with stakeholders, promoting the industry and highlighting western rock lobster as premium seafood globally.

To maintain the highest standard of industry representation in an increasingly complex operating environment, WRL is seeking a highly qualified Executive Assistant who will add value to the professionalism and capability of an excellent executive team and enjoyable workplace.

Job tasks and responsibilities

The role is full-time employment with an initial three month probation period. The Executive Assistant will report to the CEO and become a key member of a nine person Executive team. The role is based in Fremantle with occasional travel to fishing ports as far as Kalbarri.

The tasks of this role include, but are not limited to:

Meeting coordination and administration

- Prepare and manage significant meeting documentation, ensuring the timely coordination of agendas, minutes, and summaries for the board, 5 committees, and numerous stakeholder working groups.

- Coordinate and action outcomes from meetings and maintain effective follow-up systems.

- Organise onsite and offsite meetings, including scheduling in MS Outlook, securing venues, arranging catering, and managing audio-visual requirements eg Teams and Zoom.

CEO, Board and Executive Support

- Proactively manage the CEO’s scheduling, emails and phone calls.





- Undertake actions on behalf of the CEO to support the professional function of WRL

- Serve as the primary point of contact for the board, addressing relevant matters and assisting the chair and directors with their requirements.

- Produce high quality written and verbal reports, correspondence, and presentations for the CEO and board.

- Manage travel arrangements and itineraries for the CEO, board, and staff, including both domestic and international travel.

- Maintain high awareness of matters in and out of the CEO’s office to handle inquiries and processes with discretion and sound judgment.

- Provide administrative support for the Executive Team.

Stakeholder Engagement

- Liaise with members, industry representatives, external stakeholders, and government agencies on a wide range of topics on behalf of the CEO.

- Establish and maintain strong working relationships with the WRL team, members, stakeholders, and industry partners.

General Administration

- Support the organisation by independently addressing inquiries with a high level of initiative, maturity, diplomacy, and professionalism.

- Collaborate with the Executive team to produce high-quality reports, summaries, and other documentation.

- Proofread, edit and format reports, correspondence and presentations.

- Perform general administrative tasks eg printing meeting books, organising digital filing systems.

- Assist the team with managing the office environment.

Skills and experience

The role requires a motivated individual with extensive experience as an Executive Assistant or similar. This is an exceptional opportunity for a high quality, astute, professional and talented individual who is a driven, productive and positive performer.





Our preferred Executive Assistant will have:

- Strong experience and expertise in accurately recording and producing professional meeting minutes, with a solid knowledge of utilising technology to enhance efficiency.

- Excellent administrative skills in organising and co-ordinating meetings and information.

- Exceptional organisational skills with a high level of productivity and attention to detail.

- Highly developed written and verbal communications skills with the ability to effectively communicate with a high attention to detail and accuracy.

- Proven ability to manage a diverse workload to deliver quality services and prioritised tasks.

- Excellent interpersonal skills and ability to cultivate productive relationships

- Ability to deal with a wide variety of stakeholders including Members of Parliament, senior executives, government department officers, consultants and industry representatives.

- Excellent flexibility and capability to successfully achieve tasks within a small team environment, through teamwork and working independently.

- Great initiative to successfully achieve tasks beyond their range of experience.

- We highly value individuals who thrive in a team-oriented workplace.

Although viewed favourably, it is not essential that our preferred Executive Assistant has:

- Experience in a similar role, organisation or the fishing industry.

- Relevant degree qualifications or related disciplines.

- Working knowledge and understanding of industry representative body activities and governance requirements.

Remuneration and benefits

WRL understands that our greatest resource is our people. We offer competitive salaries and create encouraging environments to attract and retain the best. WRL is committed to providing career opportunities that recognise the importance of workplace flexibility and a healthy work-life balance. We provide a supportive work culture and are committed to the professional development of our people by investing in ongoing training to improve performance and providing career development opportunities.

📌 Executive Assistant (Fremantle)
🏢 Western Rock Lobster Council
📍 Fremantle