Reference: 1699985

About the Role:
The Administrative Officer provides day-to-day administrative support to ensure all services are provided efficiently to meet the operating needs of the Australian Research Council (ARC) Centre of Excellence for Quality Work in a Digital Age (QWiDA). The role has particular responsibility for the day-to-day maintenance of QWiDA’s central operational database(s), which the Centre relies on to record, track and report on its activities across eight university nodes.

As a member of the QWiDA Operations Team, the Administrative Officer will work closely with node administrators and professional staff across Curtin and the Centre’s university nodes, helping to maintain consistent record-keeping and administrative practice across the Centre’s national network. You will be the main point of contact for node administrators on the collection of KPI and financial data, so accuracy, follow-through and attention to detail are essential.
As a foundational appointment in the Centre’s first year, this role offers the chance to help shape how data is collected and reported across a multi-institution network.

Your responsibilities will include:

- Act as the main point of contact for node administrators for the collection of KPI and financial data, coordinating timelines, following up outstanding returns and maintaining a explicit record of what has been received.
- Maintain the accuracy, completeness and currency of records held in QWiDA’s central database, including data entry, data cleansing and routine quality checks. Escalate complex data discrepancies as required and maintain up-to-date key performance indicator (KPI) records to support Centre, Executive and ARC reporting requirements.
- Work collaboratively with administrative staff across QWiDA’s university nodes to share information, follow consistent administrative practice and facilitate administrative efficiency.
- Provide financial administration support, including raising purchase orders, processing invoices, reconciling credit card expenditure and processing reimbursements in line with university procedures and financial delegations.
- Support the administration of internal funding schemes, including collating applications, tracking progress and processing payments.
- Support the administration of recruitment, onboarding and induction processes for Centre staff, students and postdoctoral researchers, including the maintenance of associated records.
- Support Centre events, workshops, meetings and visitors,



including venue and catering bookings, event advertising, registrations, visitor arrangements, on-the-day logistics and post-event attendee reporting, and assist with website updates and event promotion.
- Other duties as directed, consistent with the classification level of the role.

Who we are looking for:
To be successful in this role, you will have previous experience maintaining data within databases or similar business systems, with a high level of accuracy and attention to detail. You will have a demonstrated ability to collate information from multiple people or organisations and follow up to meet reporting deadlines, along with sound financial administration practices and well-developed communication skills for working with diverse groups across different institutions. You will hold a relevant certificate or diploma-level qualification, or have an equivalent combination of relevant experience and training. Experience in the following areas will be highly regarded:

- Experience working in a university, research institute or multi-institutional research centre environment
- Experience using a low-code database or CRM platform
- Experience supporting research student or research administration processes
- Demonstrated experience in event planning, management and delivery

Your New Team - ARC Centre of Excellence for Quality Work in a Digital Age:
Despite growing investment in digital transformation, the potential of technology to improve the quality of work has not been fully realised. The Australian Research Council (ARC) Centre of Excellence for Quality Work in a Digital Age (QWiDA) aims to address this challenge by bringing together leading researchers alongside industry and government partners from institutions across Australia and the globe to explore how new technologies can be integrated responsibly to create and sustain productive, inclusive and healthy work.
The Centre brings together diverse experts from social and technical disciplines across three interlinked research streams: Augmented Working, Networked Workplaces and Future-Ready Workforce. To learn more about QWiDA, please visit qwida.org.au

Role Requirements:

1.



As this is a fixed-term contract, you will require current work rights in Australia that match the tenure of this role.
2. Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.

About Curtin University
Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:
This Fixed Term G05 level role attracts a remuneration of $85,781 - $93,836 + 17% superannuation.

Based on our Perth city campus Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.
For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

- Up-to-date Resume
- Cover Letter outlining your interest and demonstrating how your background meets the position – 2 – 3 Pages Max

If you have any queries in relation to this opportunity or the application process, please contact our careers team on ••••@curtin.edu.au or 08 •••• •000 (option 3,1), quoting the reference number. Applications will not be accepted via this email address, and late applications will not be accepted.

Applications close: 8pm (AWST) Sunday 15th of November 2026.
Please note we are not accepting applications from recruitment agencies at this time.
Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.

📌 Administrative Officer - Quality Work in Digital Age (Bentley)
🏢 Curtin University
📍 Bentley