About the role

An experienced, organised and proactive Office & Business Administrator providing ongoing administrative and operational support to GWA Supplies. You'll work directly with the Managing Director and coordinate with the UK team, customers and suppliers to help ensure the business operates efficiently. This role suits an established independent administration professional who enjoys working with small businesses, managing competing priorities and taking ownership of their work.

Key responsibilities

- Coordinate email and telephone communication with customers, suppliers and procurement teams

- Provide administrative and operational support to the Managing Director

- Coordinate domestic and international freight bookings, customs clearance and shipping documentation

- Arrange business travel, accommodation and car rentals

- Maintain accurate customer and supplier databases and internal records

- Manage business activities, tasks and workflows using the CRM system

- Develop, document and improve internal administrative processes and procedures

- Liaise with overseas suppliers regarding orders, pricing and delivery timelines

- Coordinate communication and administrative activities with the UK team

- Monitor outstanding tasks and proactively follow up to ensure deadlines are met

About you

- Experience providing office administration, business support or virtual assistant services

- Excellent organisational and time-management skills

- Solid written and verbal communication skills





- Confidence using Microsoft Office, particularly Excel and Outlook

- Experience with CRM or task management platforms such as Monday.com

- The ability to manage priorities independently

- Excellent attention to detail and a proactive approach to problem-solving

- A professional, positive attitude and willingness to learn

- Flexibility to participate in a weekly call with UK colleagues

- Experience with international freight, importing or overseas suppliers would be advantageous but isn't essential

About us

GWA Supplies is an established Australian business specialising in supply chain and logistics solutions for the renewable energy industry. We work with some of Australia's leading wind farm operators, supplying specialist components, maintenance materials and innovative logistics solutions across Australia and New Zealand. We're a small, established business with international operations, offering the opportunity to work directly with the business owner and make a genuine contribution to how the company operates.

Benefits

- Flexible working arrangements

- Approximately 20–30 hours of work available per week, subject to agreement

- A mix of onsite and remote work

- Exposure to Australia's growing renewable energy industry

- International collaboration with colleagues and suppliers

- The opportunity to contribute ideas and improve business processes

- An independent role with autonomy and responsibility

📌 Office & Business Administrator (Matraville)
🏢 Wind Works
📍 Matraville