Experienced Functions Coordinator

About Us We proudly operate two of the South West’s premier hospitality destinations: the historic Parade Hotel and the expansive Old Coast Rd Brewery. Both venues are beloved local institutions that host a high volume of events, from corporate sundowners and birthdays to large-scale celebrations. To keep up with growing demand, we are looking for a dedicated professional to take the reins of our events calendar.

The Role We are seeking a highly organized and experienced Functions Coordinator to manage the numerous function inquiries we receive on a daily basis across both venues. As the first point of contact, you will be the driving force behind our event sales and execution.
This role offers a highly flexible working arrangement. We envisage this as a hybrid position where you will largely work autonomously from home, while regularly attending both venues as required for client walk-throughs, team briefings, and key event coordination.

Key Responsibilities

- Inquiry Management: Monitor and respond to daily function inquiries across multiple channels in a timely, skilled, and engaging manner to secure bookings.

- End-to-End Coordination: Guide clients seamlessly through the entire planning process, from the initial inquiry and quoting stage through to function completion.

- Client Relations: Conduct venue walk-throughs, tailor event packages to meet client needs, and provide exceptional customer service.

- Team Liaison: Communicate effectively with venue managers, head chefs,



and front-of-house staff to ensure all event runsheets, dietary requirements, and specific client requests are executed flawlessly on the day.

- Administration: Maintain accurate booking calendars, process deposits, and ensure all event documentation is up to date.

The Ideal Candidate

- Experienced: Proven background in event coordination, hospitality management, or function sales.

- Sales-Driven: A track record of converting inquiries into confirmed bookings through prompt communication and excellent rapport-building.

- Self-Motivated: Highly disciplined and organized, with the ability to manage your time and workload effectively while working from home.

- Detail-Oriented: Exceptional organizational skills with an eye for detail, ensuring nothing is missed between the planning phase and the live event.

- Mobile: Possesses a valid driver’s license and reliable transport to travel to both The Parade Hotel and Old Coast Rd Brewery as required.

Why Join Us?

- Flexibility: Enjoy the work-life balance of a role that allows you to largely work from the comfort of your own home.

- Autonomy: Take ownership of the functions department and make the role your own.

- Great Environment: Work alongside a supportive management team and represent two iconic, highly sought-after venues in the beautiful South West.

Pay: $35.00 – $40.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits:

- Profit sharing
- Travel reimbursement
- Work from home

Work Location: Hybrid remote in Bunbury WA 6230

📌 Functions Coordinator (Bunbury)
🏢 The Parade Hotel
📍 Bunbury