Executive Assistant– ACT Government

The Role

- Location: Phillip ACT
- Pay Rate: $63.13 per hour + Super
- Start Date: ASAP, subject to a cleared National Police Check
- Duration: 3 months
- Work Arrangement: Hybrid – combination of onsite and working from home as agreed

About the Role
The Executive Assistant will provide high-level executive and administrative support to the Executive Group Manager and executive leadership team within the Health System Planning and Performance Division.

This role is responsible for managing executive workflows, coordinating schedules and correspondence, supporting governance processes and ensuring the efficient day-to-day operation of the Executive Office.

The successful candidate will work closely with internal and external stakeholders in a fast-paced government environment, supporting executive priorities and the timely delivery of organisational and ministerial business.

Key Responsibilities

- Provide high-level executive and administrative support to senior executives.
- Manage complex diaries, coordinate meetings, conferences and associated briefing materials.
- Monitor and manage executive email correspondence and shared mailboxes.
- Coordinate travel arrangements for executives and divisional staff.
- Manage daily administrative functions, including telephone enquiries, correspondence, meeting papers and office requirements.
- Monitor and coordinate incoming and outgoing correspondence using Objective/TRIM.
- Track high-volume correspondence, briefs and responses to ensure deadlines are met.
- Liaise with the Executive Officer to coordinate information requests and executive priorities.




- Process invoices, reconciliations and other financial administration tasks.
- Support ministerial, executive and governance-related activities.
- Develop and maintain effective working relationships with internal and external stakeholders.

Essential Skills and Experience

- Demonstrated experience providing high-level executive assistance and administrative support to senior management or executive-level stakeholders.
- Strong organisational and office management skills, including diary management, travel coordination and meeting arrangements.
- Excellent written and verbal communication skills, with the ability to liaise professionally with stakeholders at all levels.
- Proven ability to manage competing priorities, exercise initiative and meet tight deadlines.
- Sound judgement, discretion and the ability to handle sensitive and confidential information.
- Solid attention to detail and the ability to manage high volumes of correspondence and administrative tasks.
- Ability to work both independently and collaboratively within a team environment.
- Experience using Objective/TRIM or similar electronic document management systems will be advantageous.
- Commitment to workplace health and safety and ACT Public Service values.

Mandatory Requirement: The successful candidate must undergo a pre-employment National Police Check prior to commencement.

How to Apply If you are an experienced Executive Assistant with strong organisational skills and the ability to support senior executives in a busy government environment, we encourage you to apply.

Apply now through APG Workforce!

📌 Executive Assistant - Government (Phillip)
🏢 Apg Workforce
📍 Phillip