Key duties and responsibilities include:

● Planning and coordinating the administrative requirements of organisational programs, projects and support services.

● Assisting with the development, implementation and review of project plans, schedules,

milestones, procedures and administrative processes.

● Maintaining project documentation, records, registers, correspondence and other

administrative materials to ensure information is accurate, complete and up to date.

● Liaising with Project Managers, management, skilled staff, contractors, service providers

and other stakeholders to coordinate project activities and support the achievement of project

objectives.

● Monitoring project activities, timelines and deliverables, identifying administrative or

operational issues and following up with relevant parties to ensure required actions are

completed.

● Responding to enquiries and assisting in resolving problems relating to projects, programs, services and stakeholders affected by project activities.

● Collecting, compiling and analysing project-related information and data to monitor progress and assist in evaluating project performance and outcomes.

● Preparing and reviewing project reports, submissions, briefing documents,



correspondence and other documentation for management and relevant stakeholders.

● Coordinating project meetings, including preparing agendas and supporting documents,

recording minutes, maintaining action registers and following up outstanding actions.

● Assisting with project variations, change requests and amendments by maintaining appropriate documentation, obtaining relevant information and tracking approvals and implementation.

● Advising management of project matters requiring attention and coordinating the

implementation of management decisions and agreed actions.

● Monitoring work performed by contractors and external service providers where applicable, maintaining relevant records and reporting variations, delays or other issues to management.

● Maintaining project information systems and administrative procedures to support effective communication, reporting, governance and record keeping.

● Ensuring project administration activities are undertaken in accordance with organisational policies, procedures, contractual requirements and applicable regulatory requirements.

Pay: From $90,000.00 per year

Perks:
Maternity leave
Parental leave

Work Location: In person

📌 The Program Or Project Administrator Botany
🏢 Sabuy
📍 Botany