About us
Universal Fans is a leading Australian retailer and distributor of cooling and ventilation products.
We import and distribute a range of leading brands, operate a large eCommerce business across multiple websites, and work with local wholesalers and suppliers across Australia.
With a broad product range and a mix of local and international supply, purchasing plays an important role in keeping products available, competitively priced and moving efficiently through the business.
About the role
We're looking for an experienced Purchasing Officer to join our team.
This is a broad, hands-on role covering day-to-day purchasing, stock replenishment, supplier management, pricing analysis and imported products.
You'll work closely with our Procurement Lead and purchasing team to ensure we have the right stock available at the right time and at the right cost.
We're looking for someone with a few years of purchasing experience who is comfortable analysing information, working with suppliers and making practical, commercially sensible buying decisions.
Key responsibilities
Manage day-to-day purchasing across local and international suppliers
Monitor stock levels, sales demand, supplier availability and replenishment requirements
Set and review stock replenishment levels
Prepare and manage forward orders, adjusting timing and quantities as requirements change
Determine appropriate order quantities considering demand, stock cover, supplier price breaks, pallet quantities and freight efficiencies
Build strong supplier relationships and negotiate pricing, quantities, lead times and purchasing arrangements




Monitor outstanding purchase orders and proactively follow up availability, deliveries and supply issues
Analyse supplier and competitor pricing and identify opportunities to improve buying costs and margins
Investigate and resolve supplier, stock, delivery and order-related issues
Support container planning, imported stock purchasing and shipment coordination
Maintain accurate purchasing, supplier and product information within company systems
About you
you'll ideally have:
Several years' experience in purchasing, procurement or supply chain
Strong analytical and numerical skills
Valuable commercial judgement and problem-solving ability
Excellent attention to detail
Experience with stock replenishment and purchasing decisions
Confidence negotiating and communicating with suppliers
Experience using ERP or inventory management systems.
We use MYOB Advanced
Strong Excel skills and confidence working with sales, stock and purchasing data
The ability to manage multiple priorities and follow issues through to completion
Experience with imported products, international suppliers, freight or container purchasing would be highly regarded.
What we offer
A varied role with genuine involvement in purchasing decisions
Exposure to both local and international suppliers
Opportunity to work with evolving AI-supported purchasing and demand-planning tools
Hybrid working arrangements upon completion of probation period
Supportive and collaborative team environment
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📌 Purchasing Officer (Melbourne)
🏢 Universal Fans
📍 Melbourne