Join one of Australia's leading automotive groups
Autopact Victoria is part of the Autopact Group, one of Australia's largest automotive dealership networks. Representing 35 leading vehicle brands across 27 dealerships along Australia's eastern seaboard, we are driven by our mission:
"For everyone to Drive Away Happy, every time."
We are seeking a capable and reliable
Vehicle Costing & Administration Clerk
to join our team in Epping.
This is a hands‐on, process‐driven clerical position supporting vehicle sales and dealership accounting. It would suit someone who has sound administration experience and an understanding of vehicles or the motor industry.
You may have worked in dealership administration, vehicle sales support, service, parts, fleet, rentals, insurance, a mechanical business or another automotive‐related environment. Dealership experience is highly regarded but is not essential.
About the role
Working alongside an experienced team, you will be responsible for accurately processing vehicle sales transactions and maintaining the associated accounting records, registers and documentation.
Your responsibilities will include:
Processing and costing vehicle sales deals accurately and efficiently
Checking deal documentation for completeness and following up missing information
Calculating and processing sales commissions in line with payroll deadlines
Processing manufacturer vehicle invoices
Maintaining vehicle sales registers, logs and related records
Administering extended warranties and associated updates
Reviewing vehicle gross profit results and reporting discrepancies to Sales Management
Processing vehicle bailment transactions
Processing customer, staff and miscellaneous payments
Reconciling relevant general ledger accounts
Liaising with sales teams and managers to resolve deal‐related queries
Providing general accounts and administrative support as required
About you
To succeed in this role, you will need:




At least two years' experience in an administration, accounts support, vehicle processing or similar clerical role
Strong data‐entry and computer skills, including confidence using Microsoft Office
The ability to follow established processes while identifying missing or incorrect information
Excellent attention to detail and a high level of accuracy
Good numerical skills and confidence working with invoices, payments and reconciliations
The ability to manage repetitive, deadline‐driven work without compromising accuracy
Solid organisational skills and the ability to prioritise competing tasks
Clear and professional communication skills
A practical understanding of, or genuine interest in, vehicles and the automotive industry
A reliable, positive and team‐focused approach
Experience with
Pentana ERA or another dealership management system
will be highly regarded.
Is this the right role for you?
This is an important, detail‐focused processing position rather than a senior accounting or management role. It will best suit someone who enjoys structured administrative work, takes satisfaction in getting the details right and would like to apply their skills within an automotive dealership environment.
You do not need to be a qualified accountant. However, previous office administration experience and the ability to understand transactional processes are essential.
What we offer
A competitive salary package based on relevant experience
A supportive and experienced team
Structured training in our dealership processes and systems
Ongoing development opportunities within the Autopact Group
Employee benefits, including discounts on vehicle purchases and servicing
A convenient Epping location with on‐site parking
The opportunity to build a stable career within a successful automotive group
If you have proven administrative skills, an eye for detail and experience or a genuine background in the motoring industry, we would like to hear from you.
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📌 Vehicle Costing & Administration Clerk (Melbourne)
🏢 Autopact
📍 Melbourne