As a Legal Secretary, you will provide secretarial, clerical and administrative support to solicitors working across family law and estate planning matters. The role requires a good understanding of legal terminology, procedures and documents, along with strong organisational and communication skills. You will assist solicitors with diary management, correspondence, document preparation, court filing, client communication and the day-to-day management of legal files.
Benefits
Supportive and collaborative team environment
Opportunity to work alongside experienced family law and Wills & Estates practitioners
Exposure to a broad range of legal matters
Ongoing learning and career development opportunities
Opportunity to build a long-term career in legal support
Professional workplace with a strong focus on teamwork and client service
Task & responsibilities
Coote Family Lawyers
As a Legal Secretary, you will provide secretarial, clerical and administrative support to solicitors working across family law and estate planning matters. The role requires a good understanding of legal terminology, procedures and documents, along with strong organisational and communication skills. You will assist solicitors with diary management, correspondence, document preparation, court filing, client communication and the day-to-day management of legal files.
Benefits
Supportive and collaborative team environment
Opportunity to work alongside experienced family law and Wills & Estates practitioners
Exposure to a broad range of legal matters
Ongoing learning and professional development opportunities
Opportunity to build a long-term career in legal support
Professional workplace with a strong focus on teamwork and client service
Task & responsibilities
Manage solicitor diaries, appointments,



meetings and court dates
Monitor and action incoming correspondence and emails
Prepare, format and proofread legal correspondence, court documents and other legal material
Assist with preparing briefs to counsel, court bundles, disclosure material and supporting documents
File documents with courts, probate offices and other relevant bodies
Maintain accurate and up-to-date electronic and hard-copy legal files
Open, manage and close files in accordance with firm proceduresEnsure documents are correctly saved, named and maintained within the document management system
Draft and prepare routine correspondence and emails for solicitor review
Liaise with clients, barristers, courts, mediators and other external stakeholders
Respond to client enquiries and provide administrative updates on matter progress
Track filing dates, court deadlines and procedural requirements
Manage incoming and outgoing mail, telephone calls and general correspondence
Assist with billing information, timekeeping and preparation of accounts
Provide support with trust account procedures where required
Maintain confidentiality and comply with the firm's privacy and professional obligations
Provide general secretarial and administrative support to solicitors and the wider legal team
Qualification & experience
1-3 years of experience as a Legal Secretary, Legal Assistant or in a similar legal support role




A Certificate III or IV in Legal Services, Business Administration (Legal), or a related qualification would also be advantageous.
Experience supporting solicitors or other legal professionals
Good knowledge of legal terminology, procedures and legal documents
Experience with diary and appointment management
Experience preparing, formatting and proofreading legal documents and correspondence
Familiarity with court filing processes and procedural deadlines
Strong file and document management skills
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Ability to manage competing priorities and deadlines
Proficiency in Microsoft Office, including Word, Outlook and Excel
Fast and accurate typing skills
Professional and confidential approach when dealing with sensitive client matters
Ability to work independently and as part of a team
Experience using legal practice management systems such as Affinity, LEAP or similar will be highly regarded.
About Company
Established in ****, Coote Family Lawyers is a specialist Melbourne family law firm with offices in Camberwell, Melbourne CBD and the Mornington Peninsula. The firm has built a strong reputation for its expertise in family law and provides clients with practical, clear and compassionate advice. The team also includes a dedicated Wills & Estates practice.
Coote Family Lawyers places a strong emphasis on supporting and developing its people and provides a professional, collaborative and respectful working environment.
This job is posted from Workinitiatives platform.
Work Type:
Full time
Salary:
$***********
Job Publish:
**********
Job Expire:
**********
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📌 Legal Administrative Assistant (Melbourne)
🏢 Coote Family Lawyers
📍 Melbourne