Job Description Job costing and client billing Cost completed transport jobs so they can be accurately invoiced to clients Review job details and match them against the relevant costs before billing Confirm each job is complete and correct, protecting revenue and customer confidence in our invoices Cost entry and charge capture Enter and process costs in our automated in-house tracking system Make sure all related billing and ancillary charges are captured, not just the base rate Prevent lost revenue and ensure clients are billed fairly and completely Uploading costs to CargoWise Take processed costs from the in-house tracking system and upload them into our accounting system via EDI (CargoWise) Own the handover point between operations and finance, where accuracy matters most Daily processing across all states Process transport costs every day, covering all states Keep billing current and avoid end-of-month build-ups Report to your immediate supervisor, who guides priorities and reviews your work Query investigation and resolution Investigate and answer costing queries from colleagues and customers Trace details back through the systems and provide clear,



accurate answers Resolve queries quickly to maintain solid internal and customer relationships Broader branch support Assist with other administration duties within the Transport Branch as directed Help the team through busy periods and gain exposure to other parts of the operation Qualifications 2+ years in Administration with an eye for detail and a love of getting the numbers right Experience with FCL transport processes (wharf cartage to customers) is preferred , but not essential .
If you're keen to learn, we'll help you get there Microsoft Excel skills (an advantage) Strong communication skills.
You'll be working daily with colleagues in our other state offices, so you'll need to be a confident, friendly collaborator The ability to manage a daily workload with a steady rhythm Additional Information We believe our people are our greatest strength — and the diversity of our team is central to how we grow and succeed.
We're committed to building an inclusive culture where everyone feels respected, supported, and able to thrive.
With operations spanning the globe, we know we're better together when our team reflects the diversity of the communities and customers we work with every day.

📌 Transport Billing Administrations Officer (Melbourne)
🏢 Mondiale VGL
📍 Melbourne