Western Victoria Primary Health Network – Ballarat VIC
Industry:
Healthcare and Medical
Location:
This position is based at our Ballarat office and operates under a flexible hybrid work model. A minimum of three days per week onsite is required to support team collaboration and organisational priorities.
About Us
At Western Victoria Primary Health Network (WVPHN), we are committed to improving the health outcomes and healthcare experience of all communities across Western Victoria.
Working in partnership with community and health industry stakeholders, we strengthen the primary health care system with a focus on people at risk of poor health outcomes.
With regional centres in Ballarat, Geelong, Horsham and Warrnambool, we continue to work toward strong rural and regional connections.
Equity:
We believe everyone deserves access to quality health care, regardless of where they live, who they are, or the challenges they face. Equity guides our focus on reducing health disparities anddesigning systems that include and empower
Integrity:
We do what is right, even when it's hard. Integrity builds trust with our partners and communities, holding us to the highest ethical standards and ensuring transparency in everything we do.
Courage:
We are bold in pursuit of change. Courage empowers us to challenge the status quo, advocate for what's needed, and lead with conviction, even in the face of uncertainty.
The Opportunity
We are seeking a motivated and organised Business Operations Officer to join our team in an office-based role at our Ballarat location.
This is a hands-on, varied role where you will provide essential administrative and operational support across the organisation. You will play a key part in ensuring day-to-day business activities run smoothly,



supporting internal teams and contributing to the delivery of high-quality services across multiple sites.
You will support a wide range of administrative functions, stakeholder coordination and office operations. This role also includes occasional travel to other regional offices including Geelong, Horsham and Warrnambool.
This is a great opportunity for someone who enjoys being organised, supporting others, and contributing to a collaborative and purpose-driven workplace.
Key Responsibilities
Provide administrative and operational support to the People, Culture and Business Operations Management team and wider WVPHN staff
Assist with general office duties and operational tasks across the organisation
Support coordination of meetings, documentation, correspondence and internal communications
Undertake accurate data entry and maintain administrative systems and records
Liaise with internal and external stakeholders via phone, email and in person
Support fleet and facility coordination tasks as required
Travel to regional offices as needed (Ballarat, Geelong, Horsham, Warrnambool)
Assist with ad hoc administrative tasks and project support as directed
Maintain confidentiality and comply with organisational policies, procedures and values
About You




You are a reliable and detail-focused individual who enjoys supporting a busy team and contributing to smooth operational delivery.
You will bring:
Strong organisational and multitasking skills
Excellent written and verbal communication skills
Experience using Microsoft Office applications
Ability to work both independently and collaboratively within a team
High attention to detail and accuracy in your work
Flexibility and willingness to travel when required
A positive attitude and eagerness to learn
Previous administrative experience (desirable)
This is an excellent opportunity to build your career in business operations within a supportive and community-focused organisation.
Employment requirements
Be prepared to undergo a National Police Check, prior to appointment
Working rights in Australia (visa, permanent resident, citizen)
Why Join WVPHN
At WVPHN, we don't just offer a job, we offer a meaningful career in a values-led organisation that celebrates diversity, inclusion and innovation.
We're proud to foster a supportive and flexible workplace where everyone feels welcome, heard and empowered to lead. Our values – Equity, Integrity and Courage, guide everything we do.
As part of our team, you'll enjoy a range of advantages designed to support your wellbeing, growth and work-life balance:
Generous salary packaging options (up to $15,900 + $2,650 meals and entertainment)
Annual professional development allowance ($1,200, pro-rated for part-time per dedicated leave
Family-friendly and flexible working arrangements
Collaboration with passionate, likeminded professionals
Option to purchase additional leave.
Additional paid leave between the Christmas and New Year period
Employee Assistance Program
#J-*****-Ljbffr

📌 Business Operations Officer (Ballarat)
🏢 Western Victoria Primary Health Network
📍 Ballarat